Remote Billing Specialist

Overview

Build Your Career at The Nest Schools 

At The Nest Schools, we create meaningful learning experiences that help children grow, explore, and build a strong foundation for the future. 

Behind every great classroom is a team that keeps our schools running smoothly. We are seeking a detail-oriented, family-focused Billing Specialist who takes pride in accuracy and understands that a clear, correct tuition statement is part of the experience we promise every family. 

The Nest is not your average preschool company. We are a community of early childhood professionals who are valued, supported, and given opportunities to grow. 

Open Position 

Billing Specialist 

Full-time, remote position within the Finance team. This role supports schools across the company and works closely with our School Directors and families. 

This is a full-time, daytime position with regular business-hour availability required Monday through Friday. Team members are expected to maintain a consistent daily work schedule and be available during standard business hours to collaborate with schools, families, and the Finance team. 

Responsibilities

What You Will Do 

The Billing Specialist is responsible for the accurate and timely invoicing of tuition to our families. In this role, you will: 

• Maintain complete and accurate family records in Procare, including contact information, tuition rates, schedules, and enrollment and withdrawal dates 

• Invoice families monthly and weekly based on tuition rates and schedules 

• Collect and post family tuition payments on a weekly or monthly basis 

• Process changes to family records throughout the month, including schedule changes, added days, and withdrawal dates 

• Prorate tuition and payment amounts based on changes that occur during the month 

• Monitor past-due balances and follow up with families in a friendly, consistent, and professional way 

• Bill and reconcile state childcare subsidy and other third-party payments, ensuring family co-pays are billed correctly 

• Partner with School Directors to keep enrollment and billing information aligned and to resolve discrepancies before invoices go out 

• Respond to family billing questions by phone and email with clarity, patience, and care 

• Support the Finance team with tuition and accounts receivable reconciliations at month end 

Competitive Pay and Career Growth 

Your experience matters. This position pays $48,000 to $50,000 annually ($23.00 to $24.00 per hour), determined based on your qualifications and years of experience. 

Why Team Members Choose The Nest Schools 

We actively work to create a supportive and positive workplace built around our core values: 

Wellness. Kindness. Innovation. Fun. 

At The Nest, you will have the training, resources, and support needed to succeed in your role and continue building a rewarding career with a company that is growing. 

Benefits and Perks 

• Fully remote role with a supportive, connected Finance team 

• Up to 50% off childcare, space permitting 

• Career guidance from experienced finance and childcare professionals 

• Employee Appreciation and Recognition Program 

• Wellness Initiatives 

• Staff events and team-building activities 

• Opportunities to connect with team members across the region and company 

• Clear opportunities for professional and career growth 

Qualifications

Qualifications 

• 1 to 3 years of experience in billing, accounts receivable, or customer service 

• Excellent customer service and communication skills, with the ability to handle sensitive conversations with families 

• Experience with Procare or another childcare management or tuition billing platform preferred 

• Previous experience in early childhood education or childcare preferred 

• Working proficiency in Microsoft Excel and Outlook 

• Strong attention to detail and comfort working with numbers, proration, and basic reconciliation 

• Highly organized, dependable, and able to work well in a fast-paced setting 

• Ability to handle confidential family and financial information with discretion 

• Reliable internet connection and a quiet, dedicated workspace for remote work 

• Must be located in Texas, Colorado, Indiana, Illinois, Georgia, Florida, Connecticut, Ohio, North Carolina, South Carolina, or Virginia

Ready to Be Valued for the Work You Do? 

Are you a billing or accounts receivable professional who feels stuck in your current position? 

Are you looking for better compensation, stronger support, meaningful benefits, and opportunities to grow? 

Join a company that recognizes you for what you truly are: an essential part of a team making a lasting difference in children's lives. 

Join The Nest Schools today. 

Learn more and apply at: 

https://thenestschool.com/careers/ 

Pay Range