Recruiting Coordinator

Job Description Summary

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How will you make an impact & Requirements

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Recruiting Support

• Schedule candidate interviews and maintain the interview tracker with up-to-date status information
• Participate in weekly recruiting calls
• Monitor and manage the recruiting team inbox, responding to inquiries from candidates and internal stakeholders in a timely manner
• Monitor the Mosaic Health LinkedIn inbox and respond to incoming messages daily

Hiring Process

• Conduct final review and audit of candidate profiles and offer details prior to hire
• Initiate background check orders and send candidate Welcome Emails
• Add new hires to the Onboarding Tracker and advance the Workday step to Ready for Hire
• Ensure new hires complete all preboarding requirements by established deadlines, including background check, drug screen, employee health requirements, and credentialing requirements

Background Check & Drug Screen Management

• Monitor background check and drug screen processes in First Advantage; proactively follow up with candidates to ensure timely submission of required documents
• Follow up with candidates to resolve discrepancies in employment and education history
• Manage negative dilute or positive drug screen results per established protocols, including reordering as required
• Respond to candidate questions regarding background check status and process
• Notify candidates promptly upon clearance of background check and drug screen
• Execute pre-adverse action process when applicable
• Adjudicate discrepancies within First Advantage
• Support First Advantage integration with Workday, including user testing, process discussions, and matrix updates

Preboarding & New Hire Support

• Collaborate closely with Employee Health, Credentialing, HR Operations, and IT to ensure readiness for new hire start dates
• Monitor the new hire group Slack channel; answer questions, troubleshoot issues, and escalate when necessary
• Serve as a responsive point of contact for new hire inquiries throughout the preboarding period

Conference & Job Fair Support

• Coordinate logistics for career fairs, recruiting events, and professional conferences, including registration, travel arrangements, and materials preparation
• Maintain an event calendar and ensure recruiting team members are prepared in advance of each event
• Order, track, and organize recruiting materials, branded swag, and promotional items for events
• Collect and enter candidate leads and resumes gathered at events into the applicant tracking system in a timely manner

Additional Responsibilities

• Contribute to recruiting and HR projects as assigned
• Identify opportunities for process improvement and share recommendations with the team

Required

• 1–2+ years of experience in a recruiting coordination, HR support, or administrative role
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Excellent written and verbal communication skills
• High attention to detail and commitment to accuracy
• Proficiency with Microsoft Office Suite and comfort learning new systems

Preferred

• Experience with Workday or similar HRIS/ATS platforms
• Familiarity with background check platforms such as First Advantage
• Experience in a healthcare or high-volume recruiting environment
• Comfort working in Slack and other collaborative tools

This role operates in a collaborative, deadline-driven environment. The Recruiting Coordinator works cross-functionally with teams including HR Operations, Employee Health, Credentialing, and IT, and serves as a key point of contact for candidates throughout the hiring process.

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Compensation:

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