Job Description – Purchasing Coordinator

About the Role

We are looking for an experienced Purchasing Coordinator to manage purchasing, inventory replenishment, vendor coordination, and purchase orders across multiple retail locations.

The role involves working with 12+ stores and 25+ vendors, monitoring sales and inventory, managing replenishment, and ensuring timely product availability.

Key Responsibilities

• Create and manage Purchase Orders (POs) for multiple stores and vendors.
  
• Monitor sales, inventory levels, stock movement, and upcoming requirements to determine what, when, and how much to order.
  
• Manage automatic replenishment / auto-ship orders and adjust quantities based on demand.
  
• Coordinate with vendors regarding order confirmations, deliveries, backorders, substitutions, and cost changes.
  
• Resolve invoice and shipment discrepancies, including incorrect quantities, pricing issues, and damaged goods.
  
• Review store-wise sales and inventory reports to identify overstock and low-stock situations.
  
• Coordinate stock transfers between stores when required instead of placing new supplier orders.
  
• Maintain accurate purchasing, inventory, and cost records.
  
• Work extensively with Excel, sales reports, and inventory data.
  
• Monitor open POs and follow up on pending deliveries and outstanding orders.
  

Required Skills & Qualifications

• 4–5+ years of experience in Retail Purchasing, Inventory Management, Procurement, or Supply Chain Coordination.
  
• Experience in Grocery, Convenience Store, Supermarket, or Multi-Store Retail is preferred.
  
• Experience with POS / Retail Back-Office software is important.
  
• ECRS Catapult experience is an added advantage, but not mandatory.
  
• Strong vendor coordination and communication skills.
  
• Good knowledge of MS Excel, inventory, and sales reports.
  
• Strong analytical, organizational, and attention-to-detail skills.
  
• Ability to manage multiple vendors, stores, and open POs simultaneously.
  
• Ability to work independently in a remote environment and coordinate with teams working in the US time zone.
  

Key Skills

Retail Purchasing & Inventory Management | Vendor & PO Management | Excel & Inventory Analysis

Requirements

Required Skills & Qualifications

• 4–5+ years of experience in Retail Purchasing, Inventory Management, Procurement, or Supply Chain Coordination.
  
• Experience in Grocery, Convenience Store, Supermarket, or Multi-Store Retail is preferred.
  
• Experience with POS / Retail Back-Office software is important.
  
• ECRS Catapult experience is an added advantage, but not mandatory.
  
• Strong vendor coordination and communication skills.
  
• Good knowledge of MS Excel, inventory, and sales reports.
  
• Strong analytical, organizational, and attention-to-detail skills.
  
• Ability to manage multiple vendors, stores, and open POs simultaneously.
  
• Ability to work independently in a remote environment and coordinate with teams working in the US time zone.