PT HR & Recruitment Coordinator

Position Overview

We are seeking a detail-oriented and people-savvy HR & Recruitment Coordinator to join our team on a part-time basis. This role is the engine behind getting the right First Aid Responders hired and on-site at our busiest events. You will own the full recruiting cycle for high-demand zones, keep our HR and operational databases healthy, ensure our staff remain fully licensed and compliant, and take on special projects as our needs evolve.

This is a great opportunity for someone who thrives in a fast-paced, mission-driven environment and is comfortable wearing multiple hats.

Key Responsibilities

Recruiting & Hiring

•       Manage end-to-end recruitment for First Aid Responder roles in high-volume event zones, including posting positions, screening candidates, coordinating interviews, and extending offers.

•       Build and maintain a strong pipeline of qualified, credentialed candidates to support rapid deployment needs.

•       Conduct or coordinate interviews, reference checks, and pre-employment screenings.

•       Partner with operations leadership to understand upcoming event schedules and anticipate staffing needs by region.

•       Develop creative sourcing strategies to attract new talent, including outreach to EMS schools, trade groups, and online communities.

HR & Database Administration

•       Maintain the accuracy and integrity of HR, payroll, and scheduling databases — ensuring employee records, certifications, availability, and status are always current.

•       Audit database records regularly to identify and resolve gaps, duplicates, or outdated information.

•       Assist with onboarding new hires, ensuring all documentation, system entries, and credentialing records are completed before deployment.

Licensing & Compliance

•       Track and monitor state and local EMS certifications, EMT licenses, CPR credentials, and any other required compliance documents for all active staff.

•       Proactively identify upcoming expirations and follow up with employees to ensure renewals are completed on time.

•       Maintain compliance records in accordance with company policy and any applicable state regulations.

•       Flag any compliance gaps to management.

Ad Hoc Projects

•       Support HR and operations leadership with special projects, which may include process improvements, reporting, policy drafting, or research.

•       Assist with seasonal surge planning around peak event periods.

•       Contribute ideas to improve the candidate and employee experience.

Qualifications

Required

•       1+ years of experience in recruiting, HR coordination, or a related role.

•       Strong organizational skills with keen attention to detail — especially around data accuracy and compliance tracking.

•       Excellent written and verbal communication skills.

•       Ability to manage multiple priorities and meet deadlines in a fast-moving environment.

•       Self-starter who can work independently with minimal supervision.

 Preferred

•       Experience recruiting in healthcare, EMS, emergency services, or event staffing.

•       Experience working in a remote or distributed team environment.

•       Background in HR compliance or workforce management.

What We Offer

•       Flexible, part-time schedule — work that fits your life.

•       Meaningful work supporting the safety of tens of thousands of event attendees nationwide.

•       A collaborative, mission-driven team that values your contributions.

•       Opportunity to grow with a company expanding into new markets and events.