Proposal Manager - IDIQ & GSA Programs

Position Summary

The IDIQ & GSA Task Order Proposal Manager leads the planning, development, compliance, review, production, and submission of federal task order proposals under IDIQ, BPA, MAC, GWAC, and GSA contract vehicles. This role partners with Capture, Business Development, Technical, Operations, Contracts, Pricing, and teaming partners to translate capture strategy into compliant, compelling proposal responses. The Proposal Manager is responsible for keeping task order proposal efforts organized, on schedule, responsive to solicitation requirements, and aligned with customer priorities, win themes, and evaluation criteria.

Essential Functions

Task Order Proposal Coordination

• Lead proposal execution for assigned task order opportunities under IDIQ, BPA, MAC, GWAC, and GSA vehicles in coordination with Business Development and Capture leadership.
• Monitor vehicle portals, SAM.gov, GSA eBuy, and agency-specific systems in coordination with BD and Capture to identify proposal-relevant task order opportunities, amendments, and notices.
• Analyze solicitation instructions, evaluation criteria, PWS/SOW/SOO requirements, clauses, attachments, amendments, Q&A, and vehicle-specific ordering instructions.
• Translate capture strategies, win themes, and discriminators into structured proposal response approaches.
• Assist with competitive assessments, including incumbency analysis, customer priorities, competitor positioning, and likely bid strategies as input to proposal planning.

Proposal Planning, Development, and Submission

• Lead task order proposal kickoffs and coordinate writers, subject matter experts, volume leads, reviewers, pricing, contracts, and subcontractor contributors.
• Develop and manage proposal schedules, compliance matrices, outlines, writer instructions, responsibility matrices, kickoff materials, and cross-team coordination.
• Ensure task order instructions, evaluation criteria, amendments, Q&A, and contract vehicle requirements are fully incorporated into proposal response plans.
• Coordinate proposal reviews, including Pink, Red, Gold, and final quality reviews, and track recovery actions to closure.
• Support the development and organization of reusable proposal artifacts, including staffing templates, resumes, past performance references, technical content, graphics, and management approaches.
• Manage final production, quality checks, file naming, electronic submission, post-submission clarifications, debrief analysis, win/loss reviews, and lessons learned.

IDIQ/GSA Vehicle Proposal Readiness

• Coordinate with Contracts and leadership to ensure compliance with IDIQ and GSA contract requirements.
• Monitor vehicle ordering periods, ceilings, labor category requirements, task order issuance parameters, and other vehicle constraints for proposal impacts.
• Track amendments, Q&A, portal notices, reporting inputs, and proposal-related compliance documentation.
• Maintain proposal readiness artifacts, including points of contact, submission instructions, compliance checklists, response templates, past performance references, resumes, and staffing templates.
• Coordinate with Pricing, Contracts, and Operations to confirm proposal assumptions, labor categories, subcontractor inputs, limitations on subcontracting considerations, and deliverability.
• Identify vehicle constraints or compliance risks that could affect proposal strategy, schedule, pricing, or submission.
• Support periodic vehicle readiness reviews by providing proposal pipeline status, response lessons learned, and recurring proposal risks.

Strategic Alignment and Collaboration

• Translate account and capture strategies into compliant, executable task order proposal plans in coordination with Business Development and Capture leadership.
• Serve as the proposal execution coordinator across BD, Capture, Technical, Operations, Pricing, Contracts, executive stakeholders, and teaming partners.
• Validate solution feasibility with Program and Operations teams, ensuring staffing realism, transition approach, risk mitigation, and deliverability.
• Coordinate teammate and subcontractor inputs, data calls, past performance references, resumes, staffing details, and technical content.
• Provide leadership visibility through proposal schedules, status updates, compliance risks, review outcomes, and decision points.

Proposal Process Management and Continuous Improvement

• Support continuous improvement of the organization's proposal lifecycle and task order response processes.
• Maintain task order response templates, compliance checklists, writer instructions, review forms, and standardized proposal documentation.
• Maintain and improve proposal content libraries, reusable artifacts, resumes, past performance references, and response templates to accelerate compliant task order responses.
• Track proposal performance metrics such as on-time submission, compliance quality, review readiness, proposal throughput, win rate, and lessons learned closure.
• Support training and coaching for writers, reviewers, and SMEs on proposal best practices, compliance, color reviews, and vehicle-specific response requirements.

Required Qualifications

• Bachelor's degree in Business Administration, English, Communications, Engineering, or a related field.
• Five (5) or more years of experience managing federal proposals, including task order responses under IDIQ, BPA, MAC, GWAC, and GSA contract vehicles.Strong understanding of the federal proposal lifecycle, including capture handoff, compliance planning, proposal development, color reviews, production, and submission.
• Demonstrated ability to interpret Section L/M, PWS/SOW/SOO requirements, clauses, evaluation criteria, amendments, Q&A, and vehicle-specific ordering instructions.
• Experience developing compliance matrices, proposal outlines, schedules, kickoff materials, writer instructions, review packages, and final submission packages.
• Ability to coordinate complex proposal efforts across technical, management, contracts, pricing, capture, operations, and subcontractor stakeholders under compressed deadlines.

Preferred Qualifications

• APMP Foundation, Practitioner (CP APMP), or higher certification.
• Experience with Shipley-based proposal processes.
• Experience supporting DoD or Federal Civilian IT programs.
• Experience with Tribal 8(a), small business, or mentor-protégé contracting models.
• Experience using AI-enabled proposal tools, automated content libraries, or proposal management platforms.
• Proficiency with Microsoft 365 collaboration tools and CRM/pipeline management systems.
• Active or previous U.S. Government security clearance.

Performance Indicators

• On-time, compliant task order proposal submissions.
• Quality and timeliness of proposal coordination deliverables.
• Effectiveness of proposal execution, review recovery, and alignment with capture strategy, win themes, and customer priorities.
• Collaboration with Business Development, Capture, Technical, Pricing, Contracts, Operations, and teaming partners.
• Proposal throughput, compliance quality, win rate contribution, lessons learned closure, and award value associated with supported pursuits.

Work Schedule

• Monday through Friday from 8am – 5pm, with core hours from 9:00am to 3:00pm.

Work Location

• This position may be performed remotely, in a hybrid arrangement, or on-site. Candidates residing within the Huntsville, Alabama, metropolitan area are expected to work onsite or in a hybrid capacity. Remote work arrangements may be considered for highly qualified candidates who reside outside the local commuting area.

Equal Employment Opportunity Statement

Ethic Tech, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected under applicable federal, state, or local laws.

This commitment applies to all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you require a reasonable accommodation to apply for a position or to participate in the hiring process due to a disability, please contact us at recruiting@ethic-tech.com.