Proposal Coordinator I || WFH || US Account

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Job Overview:  

Employment type: Full-time

Shift: Night Shift

Work setup: REMOTE

Salary: P80,000-150,000

What we offer: 

• Competitive compensation package aligned with your skills and experience
  
• Night differentials pay to help maximize your earnings
  
• Comprehensive HMO coverage, including a free dependent on Day 1
  
• Employee referral program with rewarding incentives
  
• 20 days of annual leave, giving you flexibility to manage your time
  
• Engaging team activities and events to keep work enjoyable
  
• Build strong, high-impact connections with key stakeholders across the business
  
• Take part in client engagement initiatives to elevate your professional experience.
  

Job Summary:

Our client is hiring a Proposal Coordinator to join our dynamic Proposal Department. This position reports to the Senior Proposal Manager and is responsible for supporting the proposal managers within the Aviation Industry/Market throughout the proposal process by handling key components associated with proposal development.

The Proposal Coordinator will perform administrative and coordination tasks associated with the development, coordination, and submission of proposals, qualifications, and other business development materials in support of the aviation market/industry. The Coordinator will support proposal efforts for small to medium pursuits and assist senior team members in executing proposal strategies, schedules, and deliverables. The Proposal Coordinator will also contribute to the maintenance of proposal content, processes, and tools.

The Proposal Coordinator position will support a team based in the United States and will need to work compatible hours (preferably Eastern or Central time zones hours). 

What We’re Looking For:

Required experience:

• 1+ years of experience in proposals, marketing, business development support, or administrative support
  
• Experience working with documents, formatting, or coordination tasks in a professional environment
  

Required Knowledge, Skills and Abilities:

• Proficiency in Microsoft Office Suite
  
• Basic familiarity with Adobe InDesign or willingness to learn
  
• Strong attention to detail and document formatting skills
  
• Strong organizational and time management skills
  
• Ability to manage multiple tasks and deadlines with guidance
  
• Effective written and verbal communication skills
  
• Ability to work collaboratively in a team environment
  
• Ability to follow established processes, templates, and guidelines
  
• Basic problem-solving skills and willingness to learn
  
• Ability to work in a fast-paced environment
  

Preferred experience:

• Experience supporting proposal, marketing, or business development efforts for the aviation industry highly preferred
  
• Experience with document formatting, editing, or coordination tasks
  
• Familiarity with shared databases or document management systems
  

Preferred Certification, Licenses or Training:

• Basic training in Adobe InDesign or Microsoft Office advanced features
  

Preferred Knowledge, Skills, and Abilities:

• Basic understanding of proposal development processes (RFP/RFQ/SOQ)
  
• Familiarity with document formatting and editing best practices
  
• Ability to learn proposal processes, tools, and systems quickly
  
• Strong teamwork and collaboration skills
  
• Ability to sit for extended periods of time
  

• Supports proposal efforts from initial notification through final submission for small to medium pursuits. This includes attendance at scheduled kick-off, review and other pursuit meetings; attending meetings to document action items and larger strategy discussions; issuing subconsultant data calls and managing received information.
  
• Assists Proposal Manager and internal stakeholders with proposal coordination activities, including schedules and compliance requirements.
  
• Helps Proposal Manager develop and track proposal schedules, deadlines, and action items.
  
• Supports coordination of proposal reviews under Proposal Manager’s direction, including draft compilation and document distribution.
  
• Assists with proposal production, formatting, editing, and document assembly.
  
• Coordinates corporate form completion for proposal responses.
  
• Coordinates teaming partner data calls and manages received information.
  
• Maintains proposal materials including resumes, project descriptions, text libraries, graphics, and pursuit documentation within the Department’s various repositories.
  
• Performs basic quality assurance/quality control (QA/QC) reviews for formatting, consistency, and completeness during proposal development and drafting.
  
• Manages the proposal closeout process following submission of a proposal.
  
• Assists with maintaining employee resumes, project information, and credentials within Department master documents.
  
• Contributes to maintaining proposal templates, archives, and tools.
  
• Participates in team meetings, training, and process improvement initiatives.
  

Ready to take your career to the next level? Join us and be part of a team that values your growth, celebrates your achievements, and empowers you to make a real impact. Apply today and start shaping your future with a company that invests in your success every step of the way!