Project Information Specialist

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM’s Disaster Recovery Division is seeking Grant Specialists to support state, local, and federal disaster recovery and assistance programs. In this role, individuals will be responsible for providing technical support and expertise in the development, submittal, and coordination of project documentation for multiple grant programs including FEMA Public Assistance (PA), Community Development Block Grant (CDBG) programs, and other state and federal recovery funding sources.

The Grant Specialist Duties include:

• Provide quality control review for eligibility and award determinations.

• Support Case Management team with calculation of grants and Duplication of Benefits determinations.

• Interpret and apply 44 CFR, Stafford Act, and other applicable rules and regulations to evaluate project documentation and develop project documentation to support eligibility and cost reasonableness.

• Monitor construction contractor maximum contract requirements opposite assignments.

• Perform file close-out reviews at construction completion.

• Provide technical guidance to clients navigating recovery programs.

• Coordinate with architects, engineers, and construction managers as needed to verify quantities and reconcile discrepancies between site inspections and documentation.

• Draft and deliver program-specific operational guidance to sub-recipients to develop scope of work.

• Deliver customer service through day-to-day interactions with the client and sub-recipients.

• Maintain timely delivery while providing quality deliverables in compliance with AECOM quality standards.

• Under general supervision, resolves most problems but refers more complex issues to higher levels.
• Processes documents (including indexing into database and/or enterprise content management system).
• May serve as a resource to others in the resolution of problems and issues.
• May orient, train, assign, and check the work of lower level employees.

Qualifications

Minimum Requirements

• Bachelor’s degree in Emergency Management, Public Administration, Planning, or related field and 2+ years of experience supporting disaster recovery projects or demonstrated equivalency of education and experience.   

• A Valid Driver's License is required, along with ability to pass a Motor Vehicle Records (MVR) check in accordance with company policy.  

• Eligible to work in the United States.  Sponsorship for this role will not be available now or in the future for this position.  

Preferred Qualifications

• Ability to deploy when activated to support disaster response and recovery efforts.

• Knowledge of Federal Emergency Management Agency  Public Assistance (FEMA PA) policy and familiarity with FEMA debris management operating procedures.

• Knowledge of HUD Community Development Block Grant Programs and familiarity with federal rules and regulations.

• Strong organizational, communication, and coordination skills.

• Ability to work flexible hours, including nights, weekends, and extended hours as needed.

• Ability to work outdoors in disaster-affected areas and navigate active debris operation sites while wearing appropriate Personal Protective Equipment (PPE).

Additional Information

• THIS POSTING IS FOR A CURRENT VACANCY, AND AECOM INTENDS TO FILL THIS POSITION BY JANUARY 22ND, 2027.   

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.