Project Accountant Associate 3

GAI Consultants is looking for a candidate to assist the Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review, and review project financial performance. The candidate should have great analytical thinking, problem-solving skills and the ability to work within a team. This job can performed from any of GAI's office locations or remote.

General Characteristics:

• Ability to complete complex client invoices.
• Assists Project Manager throughout the project life cycle.
• Responsible for personal task management and adherence to deadlines and scope.
• Receives moderate supervision on work assignments.

Technical Responsibilities:

• Participate in Project Financial Meetings on accounts receivable (AR), work-in-progress (WIP), and other applicable key performance metrics.
• Project Setup and lifecycle maintenance in Deltek, including:
• Creates Work Breakdown Structures
• Inputs Budgets and saves backup
• Review, verify, and file contracts
• Create Billing Terms based on contract
• Invoicing
• Batching draft invoices by invoice week
• Reference Invoicing Summary Report for budget and billing guidance
• Review rates, costs, dates, factors, WIP, and comments for mischarges and errors
• Mark up draft invoices for Project Manager review.
• Complete all changes on draft markups accurately
• Input WIP comments into system tools as needed
• Confirm backup/status reports are attached as needed
• Submit invoice to client per contract requirements
• File emailed invoices in the project folder
• Work-In-Process (WIP) Monitoring
• Confirm with PM when WIP may be billed
• Confirm status and amount of supplement or CO when applicable
• Enter AR comments in Deltek for all past-due invoices.
• Notify Management of potential and confirmed Write-offs
• Accounts Receivable (AR) Collection
• Utilize system tools to conduct AR follow-up in a timely fashion.
• Maintains up-to-date AR comments in system tools.
• Review and approve sub-consultant invoices.
• Maintain appropriate documentation on projects.
• Assist with training for new and existing staff.

Communication, Teamwork, and Leadership:

• Work as part of a team and coordinates work with others.
• Possess essential communication skills, verbally, in writing, and in presentations.
• Actively participate in discussions and tasks.
• Collaborate with internal and external teams.
• Routinely interact with organizational leaders, clients, officials, contractors, and others.

Why GAI?    

GAI offers skilled professionals like you an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy work location and scheduling flexibility; your choice of comprehensive, personalized benefits; a range of employee wellness programs and discounts; and more. Feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.    

Benefits To Working at GAI Include:    

Competitive Pay & Recognition  

• Market based, competitive compensation 
• Performance driven recognition and development bonuses 

Comprehensive Health & Wellness  

• Medical, dental, and vision plans 
• Company paid short-term and long-term disability 
• Company paid life insurance 
• Employee Assistance Program and wellness resources 

Meaningful Work–Life Balance  

• Generous paid time off + 7 paid holidays 
• An additional floating holiday—use it for what matters to you 
• Paid maternity, paternity, and adoption leave 

Growth, Learning & Financial Security  

• 401(k) with company match 
• Tuition reimbursement 
• Support and rewards for professional development and certifications