Procurement Specialist (Junior/Middle)

Team Summary

Our team of 13 specialists serves as the backbone of the company’s operations, managing six core functional areas: Office Services, Infrastructure, Procurement, Logistics, Travel, and Automation. We operate on a foundation of high-touch service and active collaboration. Because our workflows are deeply interconnected, we prioritize an open communication environment and shared cross-functional goals. We believe in providing the most balanced and reliable solutions for our customers, and we utilize internal feedback loops to challenge and polish our approaches before they are launched.

Job Summary

This position focuses on ensuring financial transparency and smooth company operations through the systematic administration of the full procurement cycle - from order to payment. As a Procurement Specialist, your core objective is to ensure that all office services and goods are delivered on time, that supplier accounts are managed efficiently, and that financial reporting remains accurate and timely through meticulous primary documentation management.

Responsibilities and Duties

• Order Administration: Process monthly office orders (food, stationery, household goods) and ensure all specifications are approved.
• System Management (P2P): Manage the procure-to-pay process by uploading invoices into the system and creating/monitoring Purchase Orders (PO).
• Month-End Closing: Collect and verify primary documentation from suppliers (invoices, certificates of work performed) to support accurate month-end closing.
• Payment Control: Monitor monthly payments for recurring services (e.g., internet, cleaning, rent, parking).
• Supplier Relations: Proactively resolve issues regarding delivery timelines and the accuracy of documentation.

Qualifications and Skills

• Document Management: Deep understanding of documentation standards for invoices, statements, and delivery notes.
• Digital Literacy: Proficiency in Excel (tables, filters) and Google Sheets.
• System Experience: Experience working with platforms such as Freshservice or NetSuite (or a strong willingness to learn quickly).
• Attention to Detail: Ability to meticulously spot errors in numerical data and document details.
• Executive Discipline: Ability to strictly adhere to payment schedules and month-end closing deadlines.
• Proactivity and Ownership: Ability to take full responsibility for the smooth running of business processes that rely on your efficiency.
• Stress Resistance and Flexibility: Ability to maintain stability while managing a stream of urgent tasks and switching rapidly between operational processes, people, and documents.
• Diplomacy: Effective negotiation and interaction skills with both contractors and colleagues.
• Analytical Thinking: Ability to critically evaluate processes and suggest ways to optimize and improve them.

We offer multiple benefits that include

• The environment of equal opportunities, transparent and value-based corporate culture and an individual approach to each team member
• Competitive compensation and perks. Annual performance review
• Opportunity to receive a Performance Bonus for your individual achievements and a Loyalty Bonus recognizing your dedication to the company
• Gig-contract
• 21 paid vacation days per year, paid public holidays according to the Ukrainian legislation
• Development opportunities like corporate courses, knowledge hubs, and free English classes as well as educational leaves
• Medical insurance is provided from day one. Sick leaves and medical leaves are available
• Remote working mode is available within Ukraine only
• Free meals, fruits, and snacks when working in the office