Procurement Specialist

The Opportunity

The Procurement Specialist supports the day-to-day execution of procurement operations while helping strengthen systems, documentation standards, and process discipline. This role is responsible for maintaining subcontractor and vendor data, preparing and developing initial drafts of Scopes of Work (SOWs) and Requests for Proposals/Quotes (RFPs)/(RFQs), and providing data management support within GRC’s systems. The ideal candidate will have a high level of competency in interpreting, writing, and negotiating legal contracts. This role will partner closely with Finance and Operations to ensure compliance and data accuracy are handled efficiently and consistently as the company scales. 

Responsibilities

Procurement & Vendor Support

• Support the full lifecycle of subcontractor and vendor onboarding, ensuring all necessary documentation are collected and verified.
• Track and manage subcontractor Certificates of Insurance (COIs); record maintenance, and basic compliance management.
• Maintain accurate information across procurement and vendor management systems.
• Analyze data and market trends to make informed purchasing recommendations and decisions. 
• Support and maintain vendor relationships building and maintaining strong vendor and subcontractor partnerships. 
• Review terms and conditions and identify, evaluate and negotiate favorable terms to align with company goals and standards.
• Source and evaluate new subcontractors and vendors. 

Scope of Work (SOW) & Request for Proposal/ Quote (RFP/RFQ) Support

• Review and prepare initial drafts and formatting of SOWs and RFP/RFQs documentation for Director of Procurement review.
• Prepare bid and proposal analysis and make recommendations based on bid priorities.
• Ensure documentation is complete, organized, and prepared for review and/or assist in gathering any requirements from internal stakeholders or subcontractors/ vendors.

Systems, Reporting, and Data

• Support basic reporting for spend tracking, subcontractor and vendor counts, and contract status.
• Identify gaps or inconsistencies related to procurement, subcontractor / vendor relations and escalate for resolution.

Cross-Functional Collaboration

• Partner with Finance and Operations to support day-to-day workflow needs, such as closing out open projects, reconciling invoices, and assisting with material tracking, purchasing, and spending. 
• Support internal teams with vendor, contract, and documentation process questions.
• Provide administrative and data support to enable strategic Procurement initiatives.

Required Qualifications 

• 1–2+ years of experience in an administrative, operations, or procurement support role.
• Strong organizational skills and high attention to detail.
• Direct experience and competency reviewing and drafting legal terms and conditions  
• Familiarity with construction terminology or relevant industry is a plus.
• Ability to manage multiple tasks with follow-through and accuracy.
• Comfort working with spreadsheets leveraging formulas and lookups for analysis.
• Ability to learn procurement systems and processes quickly.
• Clear written and verbal communications and collaborative mindset.

Preferred Qualifications

• Knowledge of GIS software and mapping tools for permitting purposes
• Plant Map/Maintenance
• Experience working with utility companies and municipalities

Additional Information

Salary Range: $70,000 - $80,000 + 10% Bonus

Schedule: Day Shift: Monday - Friday

Travel Requirements: Remote (Must be willing to travel 5-10%)

Role Openings: 1

Target Start Date: 2-3 weeks from offer

Interview Process

1. Initial interview with HR
2. Interview with Hiring Manager, 
3. Interview with SVP HR, Procurement & Contracts
4. Offer
5. Background check

Equal Opportunity Employer

Glass Roots Construction (GRC) is an Equal Opportunity Employer. We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status.

Reasonable Accommodation

Glass Roots Construction (GRC) provides reasonable accommodations to individuals with disabilities. If you require accommodation to participate in the hiring process or to perform the essential functions of this job, please contact us at GRCJobs@glassrootsconstruction.com.

We love building our team directly! At this time, we are only considering direct applications from candidates. We respectfully ask recruiting agencies not to reach out.