People Recruitment Administrator - FTC

Location: Remote, with occasional travel for meetings a few times a year

Salary: £29,863.44 per annum

Contract: Fixed term contract to August 2027, full time, 39 hours per week, Monday to Friday
 

We're looking for a highly organised and detail-focused People & Talent Administrator to join our People Team.

This is a busy and rewarding role supporting onboarding, compliance and workforce administration activities across a large employee population. You'll play a key role in ensuring new starters are onboarded efficiently, employee records remain accurate, and workforce compliance requirements are managed effectively.

A significant element of the role involves coordinating security clearance and vetting activity, monitoring application progress and maintaining accurate compliance records. You'll work closely with employees, managers and external providers to ensure processes are completed efficiently and in line with organisational requirements.

This role would suit someone who enjoys working with systems, data and processes, has exceptional attention to detail, and takes pride in delivering a high-quality service.

Key Responsibilities

• Coordinate onboarding activities for new starters, ensuring all required checks and documentation are completed.
• Process and track security clearance and vetting applications, maintaining accurate records and monitoring progress throughout the clearance process.
• Liaise with third-party screening and vetting providers to obtain updates, resolve queries and support timely completion of clearances.
• Maintain compliance records and workforce data, ensuring information is accurate, up to date and audit-ready.
• Produce reports, trackers and management information using Excel and our ATS/HCM Oracle Fusion.
• Support employee lifecycle administration and respond to queries from employees, managers and stakeholders.
• Provide administrative support to recruitment colleagues when required, including updating job adverts and supporting recruitment-related administration.
• Contribute to process improvements and ensure activities are completed in line with organisational policies and compliance requirements.
   

About You

You'll be an organised and proactive administrator with excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment.

You will enjoy working with data, systems and processes, and be confident handling sensitive information with a high degree of accuracy and professionalism.

Essential Criteria

• Previous experience in a people administration, onboarding, workforce administration, compliance or similar administrative role.
• Advanced Microsoft Excel skills, with experience managing large datasets, trackers and reporting.
• Exceptional attention to detail and a commitment to maintaining accurate records.
• Experience coordinating administrative processes and managing competing deadlines.
• Strong organisational, communication and stakeholder management skills.
• Experience handling confidential and sensitive information.
• Confidence using HR, workforce management or business systems.

Desirable Criteria

• Experience using Oracle Fusion and/or Oracle HCM.
• Experience administering onboarding, vetting, workforce compliance or security clearance processes.
• Experience working within the public sector, local government, healthcare, education, defence or another regulated environment.
• Understanding of compliance monitoring, audit requirements and governance processes.

Why join us?

This is an opportunity to play a key role in helping colleagues start and maintain their journey with the organisation. As part of a supportive People Team, you'll be responsible for coordinating onboarding activities, supporting workforce compliance and managing security clearance processes that are critical to organisational success. You'll work with a wide range of stakeholders, gain exposure to varied people administration activities and contribute to the continuous improvement of systems and processes. 

If you enjoy working in a fast-paced environment where organisation, accuracy and attention to detail are highly valued, this could be the ideal role for you.

Explore a varied and rewarding career at GFSL.

Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society.

Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts.

You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress.

Explore facilities careers where you can make difference.

Pride In People.

We’re passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves.

We recognise the value that every single employee brings to the organisation. Everyone’s needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone.

Future Plans.

GFSL has been notified by it's shareholder (MOJ) that the provision of FM Services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will complete transfer to a private sector provider/providers no sooner than August 2027.

Pride in People - Do the Right thing - One Team

An ISO 9001 Certified Company