People & Culture Operations Associate

Supports the full employee lifecycle by providing administrative support to ensure a smooth and compliant hiring and onboarding process.

This role assists with job postings, pre-employment activities, maintaining accurate records, and supporting HR systems and reporting in accordance with federal, state, and company policies. The position also responds to candidate and hiring manager inquiries and provides general administrative support to the People & Culture and Recruitment teams as needed. 

What’s in it for you?  

• Competitive compensation 
• Excellent Benefits – accrued time off, medical, dental, vision, 401k, disability & life insurance, paid maternity and paternity leave benefits, employee discounts/promotions  
• Employee discounts & exclusive promotions 
• Recognition programs, contests, and company-wide awards 
• Exceptional, collaborative culture 
• Best Places to Work in BioPharma (2022, 2023, & 2025) 
• Certified Great Place to Work (2022, 2023, 2025) 

What will you be doing? 

• Manage job postings, requisition tracking, and recruitment system administration, ensuring accurate documentation and timely progression of candidates through the hiring process. 
• Coordinate end-to-end pre-employment and onboarding processes, including background investigations, drug testing, offer letters, and new hire documentation. 
• Maintain candidate, contractor and employee records, ensuring compliance with federal/state regulations and company policies, including I-9 verification and employment authorization documentation. 
• HRIS (Workday) and recruitment systems- generate reports, manage tracking tools, and ensure data accuracy and confidentiality across all records and documentation. 
• Manage shared mailboxes and ServiceNow inquiries, preparing employment verifications and unemployment documentation, distributing surveys, and contributing to process improvements 
• Serving as a point of contact for candidates and hiring managers. 
• Support ongoing People & Culture and Recruitment initiatives. 
• All other ad hoc requests from management as and when required. 

What do you need for this position?  

• Bachelor’s degree or related work experience desirable. 
• 2 years plus varied administrative experience. 
• Must be proficient in Microsoft Office, in particular Word, Excel, and PowerPoint.
• Experience working with HRIS and Applicant Tracking Systems preferred 
• Excellent organizational, communication, and time management skills 
• High attention to detail and ability to manage confidential information 
• Ability to manage multiple priorities in a fast-paced environment