Payroll and Pensions Co-ordinator (Part Time)

The Business Services teams support the firm in delivering its high-quality service to clients, while keeping true to our values and retaining our unique culture, to ensure Fox Williams continues to be an enjoyable, engaging place to work for all. 

We are looking for an experienced Payroll and Benefits Co-Ordinator to join our HR team within Business Services.

A minimum of 5 years’ payroll experience in a firm of more than 150 employees is essential. 

This is a part-time role, working 15 hours a week. While our preferred working pattern would be typically split into 3 or 3.5 hour blocks with coverage across a minimum of 4 days a week, we are open to alternative working patterns where practicable. Our primary objective is for the Co-ordinator to manage all input and checking of payroll, deliver our pension processes, manage monthly and annual benefits payments, and handle all related queries effectively and efficiently.

We expect good flexibility around working days and hours to suit the peaks of payroll preparation and its monthly deadlines, and also the monthly and annual cycles of benefits invoicing and related queries. Our annual pay review input and associated pension changes happen in May each year, and so annual leave around this time would be limited. 

We are looking for someone who already has excellent payroll skills and will deliver an accurate payroll and pensions input as well as respond confidently to all related payroll and benefits queries. The right person will be energetic and proactive with attention to detail in all aspects of the delivery of their role. As a member of a busy Business Services team, clear, confident, and professional communication skills with all stakeholders is essential, as is intellectual capability and an aura of ‘competence’.  The aim of the role is to ensure efficient payroll, benefits and pension processing, which includes (but is not limited to):

Payroll

• overall responsibility for accurate and timely monthly payroll preparation, liaising with our external payroll preparation company to achieve this; detailed checking and a thorough review of all input from external provider is necessary, before final run is processed.
• acting as super-user for our payroll system (UK Payroll, part of Bob HR system); 
• ability to pull reports; excellent excel skills; methodical approach to calculations; 
• accurate record-keeping for our audit each year; managing the PBIK calculations; tracking any cash advances; making additional pay runs when needed; 
• ensuring new starters can access payslips on time.
• ensuring leavers are processed accurately and in a timely fashion

Pension

• pension calculations to ensure payroll deductions meet requirements; monthly checks on pensions before payroll is completed; 
• pension payment upload to pension provider in time to meet the monthly deadline; 
• annual pension check to confirm certification is met; 
• issuing letters to staff when pension changes occur; helping staff understand their pension calculations and being able to explain how salary sacrifice pensions and AVCs work.