Payroll Administrator

Impact Advisors, LLC is a nationally recognized healthcare management consulting firm delivering Best in KLAS advisory, implementation, and optimization services. We are driven by a commitment to exceed client expectations and are proud to be a trusted partner to many of the nation's leading healthcare organizations. Our mission to drive patient-centered, value-driven outcomes has earned us prestigious industry accolades. To learn more about us, visit www.impact-advisors.com

Position Summary

The Payroll Administrator is responsible for the accurate and timely processing of payroll for employees while ensuring compliance with federal, state, and local regulations. This role maintains payroll records, administers payroll-related transactions, responds to employee inquiries, and collaborates with Human Resources, Finance, and management to ensure payroll accuracy and integrity.

This is a professional-level position requiring prior payroll processing experience. While Workday experience is preferred, the ideal candidate will possess strong payroll fundamentals, sound judgment, and the ability to identify, investigate, and resolve payroll discrepancies. The successful candidate will demonstrate strong organizational skills, attention to detail, and a proactive approach to problem-solving, including the ability to recognize when payroll calculations may be inaccurate and take initiative to research issues and seek appropriate guidance.

Key Responsibilities

• Process semi-monthly payroll for employees in accordance with company policies and applicable regulations.
• Review and validate timesheets, attendance records, overtime, bonuses, commissions, and other payroll-related data.
• Maintain employee payroll records, including new hires, terminations, pay rate changes, deductions, and direct deposit information.
• Ensure compliance with federal, state, and local wage and hour laws, payroll tax requirements, and reporting obligations.
• Calculate and process payroll adjustments, retroactive pay, garnishments, tax levies, and other special payments or deductions.
• Investigate payroll discrepancies and proactively identify and resolve calculation, processing, and compliance issues.
• Reconcile payroll-related accounts and assist with month-end and year-end closing activities.
• Prepare and distribute payroll reports for management, Finance, and Human Resources.
• Coordinate payroll tax filings and support annual reporting requirements, including Forms W-2 and other regulatory filings.
• Respond to employee inquiries regarding payroll, taxes, deductions, benefits, and timekeeping issues.
• Assist with payroll audits and provide documentation to internal and external auditors as needed.
• Identify opportunities to improve payroll processes, controls, and system efficiencies.
• Maintain confidentiality of employee compensation and personal information.

Qualifications

Required:

• Associate's or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field, or equivalent experience.
• 4+ years of payroll processing experience.
• Strong knowledge of payroll regulations, wage and hour laws, payroll taxes, and compliance requirements.
• Experience processing payroll adjustments, retroactive payments, garnishments, and other payroll exceptions.
• Ability to identify payroll discrepancies and troubleshoot issues independently.
• Strong organizational skills and attention to detail with a high degree of accuracy.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent analytical, problem-solving, customer service, and communication skills.

Preferred:

• Experience processing payroll within a professional services or consulting environment.
• Experience with Workday Payroll and Time Tracking.
• Experience processing multi-state payroll.
• Certified Payroll Professional (CPP) certification.
• Knowledge of payroll accounting and general ledger reconciliations.
• Key Competencies
• Accuracy and attention to detail
• Payroll compliance expertise
• Analytical thinking and problem-solving
• Initiative and accountability
• Customer service orientation
• Time management and prioritization
• Process improvement mindset
• Collaboration and teamwork

For salaried positions, this role may also be eligible for an annual performance bonus. Additional benefits and perks may also be available, depending on the position and employment terms. This range reflects consideration of several factors, including skills, experience, training, certifications, and organizational needs.

Our People and Culture

At Impact Advisors, we cultivate a caring, fun, honest, and autonomous work environment. Our success stems from our associates' dedication and a shared mission to create a “Positive Impact.” We embrace diversity and inclusion, fostering an environment where all employees feel valued and empowered.

Join Impact Advisors and make a real difference in healthcare.