Part-Time Executive & Billing Assistant
Please mention DailyRemote when applying
AI Summary
The role involves managing client invoicing, payment tracking, and financial documentation. Additionally, the assistant will handle executive scheduling, email correspondence, and CRM updates.
About the Role
We are seeking a detail-oriented Part-Time Executive & Billing Assistant to support a fast-paced US business. You will assist with invoicing, payment processing, executive administrative tasks, and the maintenance of structured financial documentation.
Key Responsibilities
- Prepare, process, and issue client invoices accurately according to schedules.
- Monitor incoming payments, track outstanding balances, and send polite follow-ups.
- Manage executive calendars, schedule meetings, and handle email correspondence.
- Perform data entry, audit financial records, and update client files in the CRM.
- Generate weekly billing summaries and administrative reports for management.
Candidate Requirements
- Minimum 2 years of experience as an Executive Assistant or Billing Assistant for US clients.
- Strong working knowledge of QuickBooks or similar cloud accounting software.
- Exceptional written and verbal English communication skills.
- High level of organizational skills, accuracy, and attention to detail.
For Every LauLau Professional
- Excellent written and verbal English communication skills.
- Advanced, hands-on experience using AI tools such as ChatGPT, Claude, and Gemini to enhance work performance and productivity.
- A reliable home office setup, including high-speed internet, professional equipment, and a quiet working environment.
- Strong and consistent availability during US business hours.
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