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AI Summary
Provide dedicated 1:1 support to the Managing Director by managing calendars, travel, and communications. Streamline business operations through administrative support, report preparation, and internal process improvements.
Job Title: Personal Assistant to Managing Director
Remote: South Africa
Overview
We are seeking a highly organised, proactive, and resourceful Personal Assistant to support the Managing Director of a growing telecoms business. This is a pivotal role at the heart of the organisation, requiring someone who can manage competing priorities, streamline operations, and act as a trusted right-hand to the MD. In a fast-paced SME environment, the successful candidate will be comfortable taking ownership, working independently, and contributing to the smooth running of both business and administrative functions.
Key Responsibilities
Provide dedicated 1:1 support to the Managing Director
Manage a busy and ever-changing calendar, scheduling meetings and prioritising commitments
Coordinate infrequent travel, itineraries, and logistics
Act as a gatekeeper and first point of contact for external stakeholders
Prepare reports, presentations, and briefing materials ahead of meetings
Attend virtual meetings where required, taking minutes and tracking actions
Draft and manage correspondence on behalf of the MD
Support business operations with general administration and ad hoc projects
On occasion liaise with senior team members, clients, and suppliers
Manage expenses, invoices, and basic financial administration
Assist with the organisation of company events, team activities, and internal communications
Help improve internal processes and ensure efficient day-to-day operations
Requirements
Skills & Experience
Proven experience as a Personal Assistant or Executive Assistant, ideally supporting a senior leader
Experience working in an SME or fast-paced environment (telecoms or tech experience beneficial)
Exceptional organisational and time management skills
Strong written and verbal communication skills
High level of discretion and professionalism
Proficiency in Microsoft Office and collaboration tools (e.g. Teams, Slack)
Ability to prioritise effectively and manage multiple tasks simultaneously
Strong attention to detail and problem-solving ability
Personal Attributes
Proactive and forward-thinking, with the ability to anticipate needs
Highly dependable and trustworthy
Flexible and adaptable in a dynamic business environment
Confident communicator with strong interpersonal skills
Calm under pressure with a positive, “can-do” attitude
Desirable
Experience within telecoms, technology, or a service-based business
Familiarity with CRM systems or project management tools
Experience supporting a Managing Director or business owner
Benefits
What We Offer
Opportunity to work closely with the Managing Director and influence business operations
A collaborative and entrepreneurial working environment
Exposure to all areas of the business
Competitive salary and benefits package
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