OSP Administrator I - NCCT Cash

Fully Remote

Pay Range

The Advocate Health National Center for Clinical Trials (NCCT) is setting a new benchmark for excellence and innovation in clinical trial solutions. Our goal is simple yet bold: We connect researchers to a broad population of patients and streamline the enrollment process, delivering more inclusive cohorts and more efficient clinical trials. And we make it easy for patients to engage in clinical trials in their own communities.

Grounded in experience and supported by the integrated research expertise of Wake Forest University School of Medicine, the Advocate Health National Center for Clinical Trials is a first-of-its-kind, fully integrated solution designed to make participation in clinical trials part of the standard of care for patients. Our technology ecosystem supports clinical trials across all stages of planning and execution, from recruitment and retention to management and virtual care, delivering efficient processes and high-quality results. Powered by the expertise of the school of medicine’s research team and Advocate Health clinicians and accelerated by cutting-edge technology, we are uniquely positioned to make an impact.

Job Summary:

Provides direct cash administrative support for NCCT’s clinical trials. Oversee cash applications including but not limited to clinical industry funded, federal sub clinical, foundation, and other sources. Identify incoming payments, ensure payments are applied in a timely manner, perform reconciliations, and follow up on outstanding A/R. Ability to work independently, communicate effectively with leadership, provide support on payment inquiries to internal and external stakeholders (Principal Investigators, Department Administrators, sponsors, etc.)

Education/Experience:

• Bachelor’s degree or an equivalent combination of education and experience
• Experience with clinical trials industry cash applications preferred  
• Oncore (Clinical Trial Management System) experience preferred
• Experience using Microsoft Office specifically excel

Job Duties & Responsibilities, including but not limited to:

• Maintains cash log for incoming payments through lockbox, ACH/Wires, cash swaps, etc.  
• Responsible for identifying various payments to ensure accurate cash application to respective studies.
• Identifies inaccurate payment amounts and proactively follows up to reconcile differences.
• Contact sponsors and Clinical Research Organizations (CROs) for missing payment details.
• Reviews aging reports for balances due and actively collects outstanding accounts receivables.
• Reconciles cash clearing account on recurring basis.
• Inform Cash Team Manager of refunds.
• Process sponsor refunds.
• Complete write offs for uncollectible invoices.
• Run ad hoc reports.
• Assist sponsors, faculty, staff, and post-award teams with inquiries regarding cash applications.
• Completes other tasks as assigned.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.