Operations Support Assistant - T291

Role Overview

We are seeking a highly organized and detail-oriented professional for an Administrative and Accounting role that functions heavily as Operations Support. In this position, you will be the bridge between our field operations and payroll/accounting systems. You will ensure our field teams' timesheets are accurate, process payroll adjustments, and handle the administrative closeout and financial reconciliation of completed jobs.

Key Responsibilities

Time & Payroll Auditing

• Pull lists of field personnel using Motive and Samsara software.

• Conduct detailed audits of staff clock-in and clock-out times.

• Make necessary adjustments to time logs, specifically ensuring that lunch breaks are accurately recorded.

• Prepare and send an Excel file containing all timecard changes and updates to Paylocity for processing.

Job Closeout & Reconciliation

• Manage the administrative closeout of daily jobs using ServiceTitan and SmartMoving platforms.

• Reconcile all completed job data and financial transactions seamlessly with QuickBooks.

Requirements & Qualifications

• Accounting Software: Hands-on experience using QuickBooks Online for financial tracking and reconciliation.
  Software Proficiency: Experience navigating fleet tracking and operational software, specifically Motive and Samsara.

• Spreadsheet Skills: Ability to generate, modify, and format Excel files for payroll exports.

• Attention to Detail: High accuracy when auditing timecards and modifying clock-in/clock-out records.

Bonus Points (Preferred Qualifications):

• Hands-on experience working within QuickBooks.

• Familiarity with ServiceTitan (ST) software.

• Previous experience using the SmartMoving platform.

Schedule & Work Arrangement

• Work type: Full-Time

• Schedule: US Business Hours.

• Location: Fully Remote.

Benefits of working for Hyre:

• Performance-based raises

• Minimum 5 days of time off annually

• Annual cost-of-living-adjustments at one-year anniversary