Offshore Sourcing Analyst

About the Role

We are seeking an Offshore Sourcing Analyst to own the operational infrastructure that supports our healthcare recruiting function. This is a non-client-facing role: the position does not involve recruiting calls or conducting interviews. The analyst is responsible for building and maintaining the talent pipelines, contact data, outreach campaigns, and clean systems that enable our recruiters to reach qualified candidates efficiently. When a requisition opens, recruiters should already have an accurate, enriched, and ready-to-contact prospect list available, and delivering that is the core purpose of this role.

The analyst will work across SourceWhale, LinkedIn Recruiter, Greenhouse, Grayscale, and contact databases such as KLS and NPDBI to source, enrich, organize, and report on candidate data. The ideal candidate is highly detail-oriented, proficient with recruiting tools and data management, and committed to maintaining clean systems and consistently well-stocked pipelines.

Key Responsibilities

Sourcing & Contact Enrichment

• Source personal phone numbers and email addresses using contact databases such as KLS and NPDBI, cross-referencing across sources for accuracy.
• Verify and enrich contact data so recruiters consistently reach live numbers and active

Proactive Pipelines

• Build and maintain talent pools by specialty and state, including Dentists, Optometrists, Audiologists, and Podiatrists, so a warm bench is ready before requisitions open.

Data Hygiene & Clean Systems

• Refresh and load new LinkedIn candidates into our
• Run new prospects through SourceWhale and log them
• Maintain accurate tags on every new prospect so Greenhouse data stays clean and search filters remain reliable as the database grows.
• Update and correct any Greenhouse contacts that are out of date or

Tool Utilization

• Ensure all 4,000 SourceWhale credits are fully utilized each
• Ensure all LinkedIn credits are utilized appropriately and fully each

Campaigns & Outreach Infrastructure

• Oversee Grayscale texting campaigns, ensuring every message is answered and screens are scheduled where possible.
• Build email and texting campaigns for recruiters: when a new requisition opens, create a tagged sourcing list (for example, Dentists in Northern California), build the campaign, and deliver a ready prospect list to the recruiter's inbox for outreach.

Reporting & Research

• Deliver a weekly reporting snapshot covering prospects added, credit usage across SourceWhale and LinkedIn, and campaign response rates.
• Research niche tools, job boards, databases, and other resources to improve the efficiency of the recruiting team.

Required Tools & Experience

• Hands-on experience with sourcing and outreach automation platforms such as
• Proficiency with LinkedIn Recruiter or comparable recruiting platforms, including credit
• Experience working within an applicant tracking system such as Greenhouse, with strong tagging and data-hygiene discipline.
• Familiarity with texting or SMS campaign tools such as
• Comfort using contact-data and enrichment databases such as KLS or NPDBI, and cross-referencing sources to verify accuracy.
• Strong spreadsheet skills and a keen eye for clean, accurate, well-organized
• Reliable internet connectivity and a workspace that supports dependable overlap with U.S. business hours.

Nice to Have

• Prior experience in healthcare or clinical recruiting, with familiarity across provider
• Experience designing multi-touch email and text outreach
• A proactive approach to evaluating new sourcing tools, job boards, and
• Analytical and reporting skills to translate weekly data into clear, actionable
• A self-directed professional who identifies and implements process improvements independently.