Meeting Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

About the Role
Join BCD M&E as a Meeting Coordinator and help bring Life Sciences meetings to life in a fast-paced, highly regulated environment. You’ll partner closely with a Meeting Manager to keep programs moving smoothly from kickoff through closeout, with a strong focus on attendee experience, data accuracy, and compliance. This is a great role for someone who loves details, enjoys problem-solving, and thrives when juggling multiple moving pieces. If you’re excited by structured planning, cross-functional teamwork, and meaningful work that supports HCP-attended meetings, you’ll fit right in.

You’re Good At

• Keeping multiple meetings on track at once while staying organized, flexible, and deadline-focused
• Managing registration, attendee communications, travel coordination, and program materials with strong attention to detail
• Handling sensitive attendee and HCP data in a secure, accurate, and compliance-minded way
• Building strong working relationships with clients, suppliers, and internal teams while providing great customer support
  
  

You Might Also Have

• 1–5 years of experience in administrative support, project coordination, event planning, or registration/data management
• Experience supporting Life Sciences or HCP-attended meetings in a structured, quality-focused environment
• Cvent experience to manage event builds, reporting, attendee data, and registration best practices
• Confidence using Microsoft Office, especially Excel for reporting, data comparisons, and formulas
• A BS/BA degree and a genuine interest in growing your career in meetings and events
• A positive, team-first attitude and a collaborative approach to getting great work done.
  
  

You Should Know

• This role is virtual and will operate within the Central or Eastern time zone. 

If you’re ready to grow your meetings career with BCD M&E, apply now!

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

Travel requirements for this role are as follows:Less than 25% 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Coordinator  is between $52,500 - $65,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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