Marketing Coordinator

MedeAnalytics is looking for a motivated, detail-driven Marketing Coordinator to join our high-performing Marketing team. The ideal candidate is someone who takes initiative, follows through, and thrives in a fast-paced, collaborative environment. The Marketing Coordinator will have hands-on experience organizing, managing, and optimizing the execution of a wide variety of marketing campaigns, programs, and operational initiatives across cross-functional teams, with responsibilities spanning budget administration, project management, and creative support.

The Marketing Coordinator will play a critical role in supporting marketing operations and keeping marketing programs running smoothly by managing vendor contracting processes, coordinating invoice approvals and budget tracking, providing project management across campaigns/programs, maintaining campaign calendars, supporting branded merchandise initiatives, and providing light creative design support.

Essential Duties and Responsibilities

• Coordinate and manage marketing vendor onboarding and contracting processes in partnership with Legal, Finance and Procurement
• Track contract status, renewals, statements of work (SOWs), and vendor documentation to ensure timely execution
• Manage invoice routing and approval processes for Accounts Payable (AP)
• Evaluate marketing departmental processes and recommend improvements to increase efficiency, scalability, and effectiveness
• Develop, document, and implement marketing departmental processes and best practices to improve campaign execution, resource management, and team efficiency
• Analyze marketing spend, identify budget risks and opportunities, and make recommendations regarding resource allocation and investment priorities
• Assist with monthly and quarterly budget forecasting, reconciliation, and actuals reporting
• Own the administration of the marketing project management platform (Wrike), including system configuration, user support, and process maintenance.
• Create and maintain project templates, campaign workflows, dashboards, timelines, and reporting structures within the project management platform
• Monitor project status and drive accountability for deadlines and deliverables
• Manage campaign intake processes and support the development of campaign briefs to ensure alignment and visibility across teams
• Train and support team members on project management best practices and platform usage
• Own and maintain the marketing SharePoint campaign and program calendar, ensuring visibility and alignment across marketing initiatives
• Ensure campaign timelines, launches, events, and key milestones are accurately documented and updated
• Provide basic graphic design support for presentations, digital assets, internal communications, social media graphics, and event materials
• Own and manage the company branded merchandise store and fulfillment process
• Ensure all creative assets align with company brand standards and messaging guidelines
• Coordinate the production and distribution of marketing collateral and promotional materials
• Other tactical execution duties as assigned

Education, Experience and Interests

• Bachelor’s degree in Marketing, Business, Communications, or related field
• 1-3 years of experience in marketing coordination, marketing operations, or project management support
• Understanding of marketing campaign workflows and operational processes
• Experience managing budgets, invoices, or financial reconciliation processes
• Experience supporting vendor contracts and procurement processes
• Familiarity with project management platforms such as Wrike, Asana, Monday.com, or similar tools
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple projects and deadlines simultaneously
• Proficiency in Microsoft Office Suite, SharePoint, and collaboration tools
• Basic graphic design experience using Canva, Adobe Creative Suite, or similar design tools
• Mid-level presentation experience in basic design and formatting PowerPoint and presentation decks
• Excellent communication and stakeholder management skills
• Process-oriented mindset with a focus on efficiency
• Adaptability and problem-solving capabilities
• Collaborative team player with a customer-service mentality

Additional Information:

MedeAnalytics believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is $50,000 - $60,000 USD. While this position is not bonus-eligible, it is part of our comprehensive total rewards program, which includes competitive benefits and opportunities for professional growth. Please note that actual compensation for all roles may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, relevant work experience, professional achievements/qualifications, skill level, business need, location and will be finalized at the time of offer.