Marketing Communications Specialist

JOB TITLE: Marketing Communications Specialist

DEPARTMENT: Marketing

REPORTS TO: Marketing Manager

About ESOP Partners, Inc.

ESOP Partners, Inc. is a third-party administration and consulting firm dedicated to providing a liquid business transition solution for owners of closely held businesses through the establishment, maintenance, and sustainability of Employee Stock Ownership Plans (ESOPs). Our mission is to maximize the financial and cultural benefits of employee ownership by helping ESOP companies build strong, informed, and engaged employee ownership cultures.

We aspire to be nationally recognized as the leading ESOP firm in the country. We pursue this vision through our Core Values:

• Seek to Understand – We identify the underlying reasons behind questions and actions and take ownership of continuous learning and improvement.
• Manage Expectations – We proactively communicate clear, specific, and achievable objectives to create alignment and accountability.
• Collaborate – We work together through constructive discussion and teamwork to achieve win-win outcomes.
• Get Things Done – We prioritize, organize, and execute efficiently to deliver accurate and timely results.
• Practice Professional Skepticism – We apply a questioning mindset to objectively analyze information for quality and accuracy.
• Exhibit Mental Strength – We manage challenges with professionalism, resilience, and a solutions-oriented attitude.

Position Summary

The Marketing Communications Specialist turns marketing priorities into organized, accurate, and brand-consistent communications and creative assets. The position coordinates recurring marketing workflows, develops visual and written content, maintains schedules and files, and supports conference, webinar, email, social media, presentation, and video-related work. The role begins with guided assignments and progresses toward independent ownership of appropriate recurring activities, while collaborating with internal subject matter experts, conference participants, and external partners.

Position Details

• Location: Work location as established in the contractor agreement
• Position Type: Part-time contract; approximately 15 hours per week
• Work Schedule: Flexible schedule coordinated with the Marketing Manager and business needs.
• Experience Level: Experienced marketing communications and creative-production professional
• Travel: Quarterly

Key Accountabilities

Essential duties include, but are not limited to:

• Creative production: Produces and updates presentations, one-page materials, event and webinar graphics, email banners, social media assets, and video content that follow current brand standards and are ready for stakeholder review or use.
• Content development and distribution: Drafts and prepares event promotions, webinar communications, social media posts, marketing emails, blog-support content, and related materials; gathers accurate details from the people closest to the work and routes content through the appropriate review process before publication or distribution.
• Marketing workflow coordination: Maintains practical content and production schedules, tracks assigned deadlines and dependencies, organizes recurring work, and communicates early when timing, scope, information, or approvals may affect delivery.
• Conference and webinar support: Coordinates recurring promotional and production steps for conferences and webinars, including materials, graphics, presentations, communications, photos, and post-event content, within established strategy and budget direction.
• Asset and file management: Maintains organized, current, and accessible marketing files, templates, brand assets, event resources, and completed work in approved storage locations.
• Process improvement and documentation: Identifies opportunities to make recurring marketing work more reliable and efficient, documents agreed processes, and discusses proposed changes with the Marketing Manager before implementation when they affect established responsibilities, deadlines, systems, commitments, or approvals.
• Collaboration and progressive ownership: Works with the Marketing Manager, internal stakeholders, subject matter experts, external marketing partner, vendors, and event participants to complete assigned work. Builds independence by demonstrating sound judgment.

Qualifications

Knowledge and Skills

• Ability to translate business information into clear, accurate, audience-appropriate marketing communications.
• Proficiency in graphic design, layout, presentation development, and creative production using Adobe Creative Cloud and Microsoft PowerPoint or comparable professional tools.
• Ability to draft, edit, proofread, and prepare content for email, social media, blogs, events, webinars, presentations, and video.
• Working knowledge of digital marketing platforms and workflows; experience with HubSpot or a comparable marketing automation platform is preferred.
• Ability to organize multiple recurring assignments, maintain schedules, manage dependencies, and communicate risks before deadlines are affected.
• Ability to collaborate with subject matter experts and stakeholders to obtain accurate information without direct attendance at every event or activity.
• Ability to learn and use Microsoft 365, ShareFile, HubSpot, Podio, Zoom, Copilot, and ESOP Partners-approved creative or video-editing tools as responsibilities require.
• Judgment to distinguish routine execution from work requiring approval because it affects message, scope, timing, spending, external commitments, or established processes.

Education and Experience

• Professional experience in marketing communications, graphic design, content production, digital marketing, or a related field is required.
• Demonstrated portfolio or work history showing the ability to produce polished visual and written communications is required.
• Experience supporting webinars, events, conferences, email marketing, social media, presentation production, or video is preferred.
• A degree in marketing, communications, graphic design, or a related field is preferred; equivalent relevant professional experience may be considered.