Linguist Communication Specialist

Position Overview

We are seeking a detail-oriented and highly organized professional for a hybrid role combining Recruitment Support and Linguist Management responsibilities. The Linguist Communication Specialist will support recruitment operations while managing linguist onboarding, communication, profile creation, reporting, and administrative follow-up tasks.

The ideal candidate is proactive, communicative, tech-savvy, and capable of handling multiple administrative processes with accuracy and professionalism.

Key Responsibilities

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  Conduct follow-up communications with candidates and linguists
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  Review taxi forms and supporting documentation for accuracy and completeness
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  Send supplier payment invitations and onboarding communications
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  Create and maintain linguist profiles in internal systems
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  Manage and update records with strong attention to detail
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  Send professional communications to linguists regarding onboarding, compliance, and assignments
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  Generate and maintain reports for recruitment and linguist management activities
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  Support recruitment and administrative workflows as needed
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  Ensure all records and documentation are properly organized and updated
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  Collaborate with internal teams to maintain smooth operational processes

Required Qualifications

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  Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook)
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  Strong knowledge of PDF editing and document handling
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  Excellent attention to detail
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  Previous experience in records management, records clerk, administrative support, or similar detail-oriented roles preferred
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  Strong English written and verbal communication skills
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  Ability to multitask and manage priorities efficiently
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  Professional and organized work style
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  Ability to work independently and within a team environment

Preferred Qualifications

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  Previous experience with Applicant Tracking Systems (ATS)
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  Experience in recruitment, staffing, onboarding, or vendor/linguist management
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  Experience working in fast-paced administrative environments

Schedule & Availability

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  Training Schedule: Monday to Friday, 9:00 AM – 5:00 PM EST
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  Regular Schedule: Monday to Friday, 10:00 AM – 6:00 PM EST

Ideal Candidate Profile

The ideal candidate is highly organized, responsive, detail-focused, and comfortable handling both recruitment coordination and linguist/vendor management responsibilities. They should be confident communicating professionally with linguists and internal teams while maintaining accuracy across administrative processes.