JOB BRIEF

The Legal Operations Coordinator provides administrative and operational support to GreenSlate’s Legal department, keeping a high volume of concurrent matters organized, on schedule, and moving forward. The ideal candidate is exceptionally organized, proactive, and comfortable operating with discretion in a fast-paced environment. The responsibilities listed are representative of the nature and level of work assigned and are not intended to be all-inclusive.

This role is remote within the U.S.

WHO WE ARE

GreenSlate is the fastest-growing provider of technology and business solutions for media productions. We provide the most advanced technology for production accounting and entertainment payroll. Our innovative cloud-based platform is evolving the entertainment industry’s back-office by replacing inefficient paper-based processes with digital solutions. The studios, film franchises, independent producers, and content creators we serve benefit from greater efficiencies, better access to data, and cost savings, and they minimize their impact on the environment. GreenSlate offers a full range of payroll, software application, production accounting, tax credit management, ACA compliance & benefits, production insurance, and consulting services. To learn more about the productions we partner with, please visit greenslate.com. 

WHAT WE EXPECT FROM YOU

Contract Administration & Management

• Coordinate the setup, routing, tracking, and filing of contracts, agreements, and amendments through execution across multiple platforms and client relationships

Regulatory & Compliance Support

• Maintain the department’s compliance calendar and coordinate the routing, tracking, and timely completion of multi-state regulatory and filing obligations

Records Requests & Subpoena Response

• Manage the intake, logging, logistics of employment records requests and subpoenas. Prepare responses to record requests and subpoenas, ensuring materials are compiled and deadlines are met across all GreenSlate entities

Vendor Assessment & Contract Coordination

• Facilitate the vendor intake and review process by collecting documentation, coordinating routing to appropriate reviewers, and tracking contract expiration, renewal, and termination deadlines

Legal Project & Matter Management

• Maintain the department’s matter tracker and coordinate cross-functional communications to ensure legal projects stay on track

Litigation & Claims Administrative Support

• Support litigation and claims matters by distributing hold notices, compiling records, coordinating hearing logistics, and assembling documentation packages as directed. Prepare and file UIB (Unemployment Insurance Benefit) hearing documentation; monitor hearing schedules and deadlines, attend virtual or telephonic hearings as necessary

Administrative Support

• Handle day-to-day administrative needs of the legal team including invoice routing, scheduling, and correspondence management

The responsibilities listed above are representative of the scope of this role and are not intended to be all-inclusive. The Legal Operations Coordinator will be called upon to assist with additional projects and tasks as the needs of the department evolve.

WHO YOU ARE

• Required
  • Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
  • Excellent written communication skills and a professional, discreet approach to confidential matters
  • Self-starter with strong follow-through and attention to detail
  • Demonstrated ability to identify opportunities for improvement and take ownership of driving them forward without waiting for direction, following through from idea to execution with minimal oversight
  • Proactively anticipates needs, flags potential roadblocks before they escalate, and takes initiative to resolve issues independently while keeping stakeholders informed throughout
  • Thrives in a dynamic, high-velocity environment with shifting priorities, demonstrating the flexibility to pivot quickly while maintaining quality and composure under pressure
  • Experience in a legal, administrative, or operations coordination role

• Preferred
  • Experience in entertainment, media, payroll, or employer-of-record industries
  • Familiarity with multi-entity corporate environments and multi-state compliance workflows
  • Experience with AI-assisted tools for administrative and research support
  • Experience in a legal, administrative, or operations coordination role
  • Proficiency with contract management platforms (e.g., Concord), project management tools (e.g., Asana), and Google Workspace 

WHAT YOU CAN EXPECT FROM US (U.S.)

• Compensation that reflects your value: Competitive salary packages tailored to your experience, with opportunities for regular reviews and raises
• Comprehensive Benefits: Benefits that go beyond the basics, including a matching 401(k), Employee Assistance Program/mental health support, accident insurance, wellness discounts, and perks through the Holisticly platform
• Full-Time Remote Flexibility: Enjoy working remotely with all the tools and support needed to stay connected and productive
• Impactful Work: Be part of projects that make a difference in the entertainment industry, with a direct influence on shaping our future and making tangible change
• A Thriving, Collaborative Culture: Join a team that values open communication and creativity. Quality, Urgency, Innovation, Service, and Collaboration drive everything we do, backed by access to leading AI tools, so you can work smarter, not harder

$55K to $75K

The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to hear and see. The employee is regularly required to stand and sit/ The employee is regularly required to practice manual dexterity sufficient to operate standard office equipment. Specific vision abilities required by this job include close vision and distant vision. While performing the duties of this job, the employee is exposed to standard office equipment. Occasionally called upon to work hours in excess of the normal daily schedule.  The employee may need the ability to lift up to 50 pounds.

GreenSlate is an equal opportunity employer and committed to providing equal employment opportunity to all applicants and team members regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, handicap, veteran status, marital status, criminal history, or any other category protected by applicable federal and state law. GreenSlate makes reasonable accommodations for handicapped and disabled team members.

At GreenSlate, we take steps to ensure our customers and applicants remain safe from online fraud and scams. We never ask for credit card numbers, credit reports, or other sensitive information as part of our application process, and we do not require applicants to purchase training or pay a fee. We encourage applicants to do research before engaging in any transaction and never give out their credit card or bank account information to any unknown parties.

GreenSlate is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.