Legal Assistant - Removal (Tier 1)

Internal Opportunity: We are looking for talent within our firm to take the next step in their career.

Organization: Alonso & Alonso Attorneys at Law, PLLC

Reports to: Legal Assistant Teal Lead Removal

Employment Type: Full-Time Contractor 

Location: Remote

About Us

At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances.

Essential Responsibilities and Duties

Evidence & Documentation Management

• Collect and manage evidence and supporting documents from clients.

• Maintain clear and timely communication with clients regarding case status and documentation needs.

• Review and send document checklists to ensure completeness and compliance.
   

Packet Assembly 

• Assemble, organize, and prepare client packages in accordance with legal guidelines and internal protocols.

Case Management & Systems Use

• Update and maintain case information and progress in internal systems such as Litify and Google Drive.

• Collaborate closely with other legal assistants, attorneys, and support teams to ensure case flow efficiency.

Required Qualifications

• Strong written and verbal communication skills in English

• Excellent organizational skills and attention to detail.

• Ability to manage multiple requests and deadlines simultaneously.

• Proficiency with Microsoft Office and Google Workspace.

• Strong ability to organize and manage documents and digital files.

• Ability to communicate professionally and clearly with clients to request documentation and provide updates.

Preferred Qualifications

• Basic understanding of legal document structure (training will be provided).

• Interest in immigration law or legal services.

• Proficiency with Adobe Acrobat 

• Background in back office operations, including data management, documentation handling, or process support.

Technical Requirements

• Computer: Intel i5 (8th Gen+) or AMD Ryzen 5 (3000+), or Mac M1+. Min. 8 GB RAM, 256 GB SSD.

• OS: Windows 11 or macOS.

• Monitors: Two screens required.

• Headset: USB wired or wireless

• Internet: Wired connection, at least 20 Mbps.

Key Performance Indicators

Task Completion: 20% Weight

• Definition: Task Completion measures the percentage of tasks completed by the legal assistants within a given period.

• Target: >90%

• Analysis: This KPI assesses legal assistants' ability to complete assigned tasks promptly.

Efficiency: 30% Weight

• Definition: Efficiency measures the speed and effectiveness with which legal assistants complete their tasks.

• Target: >85%of legal assistants in completing

• Analysis: This KPI evaluates the efficiency of legal assistants in utilizing their available work hours to complete tasks.

Productivity: 20% Weight

• Definition: Productivity measures the number of tasks completed by legal assistants in a given time period.

• Target: >95%

• Analysis: This KPI assesses the productivity of legal assistants in terms of the number of tasks they can complete within their working hours.

Task Aging Bucket: 30% Weight

• Definition: Task Aging Bucket measures the percentage of tasks that fall within specific aging categories (e.g., 10 to 30 days).

• Target: >90% Current Week

• Analysis: This KPI tracks the aging of tasks assigned to legal assistants and ensures timely completion and efficient task management.

Work Environment

• Full-Time Contractor

• Remote work

• Collaborative, mission-driven culture with a fast-paced startup dynamic.

Salary and Benefits

• Salary Rate: $7

• Benefits: 

• Paid Time Off

• Mental Health Days

Application Process

You may apply to our career page: https://alonsoandalonsolaw.wd503.myworkdayjobs.com/Alonso

Physical Demands

This position primarily involves sedentary work, requiring the ability to sit for extended periods while using a computer, phone, and other office equipment. Must handle typing and data entry tasks efficiently.

Equal Opportunity Employment Statement

Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.