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We are seeking a highly organized and motivated Legal Assistant to join our personal injury law team. This role is critical to supporting U.S. based attorneys in delivering exceptional client service while ensuring cases move efficiently through all stages of pre-litigation and litigation. The ideal candidate will be detail-oriented, proactive, and comfortable working in a fast-paced, client-focused environment.
Key Responsibilities
Client Interaction
Serve as the first point of contact for clients regarding case updates, scheduling, and general questions.
Maintain regular and professional communication with clients to ensure they feel supported throughout their case.
Case Management Support
Open, organize, and maintain client files in the case management system (Filevine, PINS, or similar).
Draft correspondence, discovery requests/responses, and simple legal documents under attorney/paralegal supervision.
Monitor case deadlines, hearings, depositions, and trial dates, ensuring all events are properly calendared.
Administrative Duties
Schedule client meetings, depositions, mediations, and medical appointments.
Obtain, organize, and summarize medical records, bills, and accident reports.
Assist with trial preparation, including organizing exhibits, witness lists, and binders.
Perform general office tasks such as scanning, filing, and managing incoming/outgoing mail.
Team Support
Work closely with attorneys, legal assistants, and investigators to ensure cases progress smoothly.
Support intake and records retrieval processes as needed.
Work Environment & Expectations
Fast-paced, team-oriented environment with high client contact.
Flexibility to manage shifting priorities and deadlines.
Commitment to client service, attention to detail, and teamwork.
Pay Range
$8.50 - $12.00 per hour
Requirements
Must have worked for a U.S. based Personal Injury Law Firm before.
Must have some pre-litigation and/or litigation experience in Personal Injury Law.
Bilingual (English/Spanish) with excellent verbal and written communication abilities.
Previous experience as a legal assistant, legal secretary, or administrative assistant (personal injury law preferred).
Strong organizational and time-management skills with the ability to handle multiple priorities.
Proficiency in Microsoft Office Suite and experience with legal case management software (Filevine preferred).
Knowledge of personal injury terminology and medical record handling is a plus.
Ability to maintain confidentiality and handle sensitive information with professionalism.
Benefits
Paid Holidays
Paid Time Off
Bonus Eligible
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