Legal Assistant - Nonprofit

About the role

We are seeking a reliable, detail-oriented Legal Assistant to support a nonprofit legal practice. Clients include educational, religious, charitable, and disaster-relief organizations, as well as corporate foundations. 

This remote position focuses on legal document preparation, client communication, and administrative and billing support. No litigation support is required.

The right candidate takes ownership of assigned work, follows established procedures, and asks questions when something is unclear. They understand that a requested change may affect multiple parts of a document and check for consistency throughout.

Responsibilities

• Prepare and revise legal documents in Microsoft Word, keeping changes consistent across sections
• Prepare documents for attorney review and accurately file approved documents
• Communicate with clients by phone and email, using patience and professionalism
• Schedule video conferences and coordinate client follow-up
• Enter time, assist with invoicing and payment tracking, and maintain electronic records
• Use PracticePanther and Microsoft Office to support matter and document workflows
• Provide clear status updates and meet agreed coverage hours
• Follow established procedures and raise questions or potential issues promptly

Required qualifications

• At least 3 years of legal assistant or comparable legal support experience
• Strong legal document preparation and Microsoft Word skills
• Experience preparing documents for attorney review and filing approved documents
• Accurate time entry and careful handling of billing and electronic records
• Clear, patient phone and email communication
• Reliable follow-through, attention to detail, and willingness to ask for clarification
• Ability to cover agreed-upon hours in the Eastern time zone
• PC capability

Preferred qualifications

• Nonprofit formation experience, including articles, bylaws, policies, and consents
• Experience preparing IRS Form 1023 and using related filing systems
• Familiarity with PracticePanther and law firm billing workflows
• Experience supporting nonprofits, foundations, or trustee and fiduciary matters
• Experience coordinating engagement letters and new-client setup
• Located in the Eastern time zone