HR Communications Specialist

We are seeking a specialist-level Internal Communications Consultant to support HR-focused
communications across intranet, email, and executive-facing content. This role requires someone who
can work autonomously and strategically to draft, proof, manage, and distribute high-impact
communications. The ideal candidate is not only a strong writer but also an organized project manager
fluent in enterprise communication tools, with an eye toward leveraging AI and automation to streamline
workflows and scale delivery. 

● Duration: 3-5 month contract to start
● Start Date: 8/24/26
● Location: US-based Remote, ET or CT preferred
● Hours/week: 20 hours/week
● Hourly Rate: $60/hr

Key Responsibilities 

• Write, edit, and proofread internal communications including intranet articles, leadership emails, newsletters, and HR updates. Content will cover topics such as benefits, policies, culture, and employee engagement.
• Manage the internal editorial calendar using SmartSheet. Own content planning, stakeholder coordination, approvals, and deadlines with minimal oversight.
• Distribute communications through Staffbase using the web-based publishing interface. Must be fully proficient in targeting, formatting, and scheduling content for segmented audiences.
• Own reporting and analytics. Track content performance across channels and provide regular updates on engagement metrics, trends, and opportunities for improvement.
• Partner with executives and HR leadership to develop clear, on-brand messaging. Draft and route leadership communications with a high level of accuracy and confidentiality.
• Apply AI tools and automation to streamline content creation, formatting, publishing, and reporting. Candidate must be comfortable experimenting with and integrating AI into daily workflows.
• Ensure all communications meet internal standards for brand voice, tone, accessibility, and compliance. Perform final QA across all assets.

• 5–10 years of experience in internal communications, ideally with a focus on HR or enterprise-wide audiences
• Required: Hands-on experience using SmartSheet to manage editorial calendars, workflows, and project timelines
• Required: Proficient with Staffbase web-based publishing platform; able to build, schedule, and target internal comms content
• Proven ability to write and edit a variety of content: intranet articles, newsletters, executive emails, organizational announcements
• Comfortable using AI tools (e.g., ChatGPT, Grammarly, Jasper) to draft content, summarize inputs, and streamline repetitive tasks
• Strong command of brand voice, editorial standards, grammar, and clarity in business communications
• Experience managing multiple stakeholders and approval flows in a fast-paced environment

Key Characteristics

• Highly organized and detail-oriented
• Confident communicator who can work independently and own end-to-end execution
• Strategic mindset with the ability to tailor messaging for different audiences and levels
•  Curious and adaptable; seeks out ways to improve processes through automation and AI
• Maintains discretion and professionalism when working with executive-level content

We Are Rosie provides strategic consulting and talent solutions for the marketing industry. We partner with more than 200 of the world’s biggest brands and agencies to help them solve unique marketing challenges with the best people, swiftly and at scale. Founded by former advertising executive Stephanie Nadi Olson in 2018, We Are Rosie is on a mission to redefine how marketing works, with an inclusive, human-centric approach that’s better for business and better for marketers. Our company has been recognized as an industry trailblazer and earned many accolades, including being named to the 2023 Global Top 100 Inspiring Workplaces, the Inc. 5000 2022, and Adweek’s Fastest Growing Agencies in 2021.
 

We Are Rosie is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, marital status, or any other status protected under federal, state, or local law.