Foster Care Billing Specialist

Rooted in our Christian faith, Bethany Christian Services works to ensure children are safe, loved, and connected through family. Across 29 states, we strengthen families, support foster care and adoption, and walk alongside refugees with compassion. Here, living out your faith means using your gifts to bring hope and make a lasting impact.

Working at Bethany means joining a team of dedicated professionals with diverse skills, serving communities across the country. Together, we’re united in our Christian mission and these shared values: We’re motivated by our faith, we support one another, we champion justice, we pursue excellence, and we’re in it for the long haul.  As a Accounts Payable/Receivable Specialist, you’ll help carry this mission forward and make a meaningful impact every day.

How Your Role Makes a Difference

• Generate payables and receivables in extended reach for foster care programs;
• Create and submit invoices for foster care (all Georgia offices) and MAAC ;
• Record all payments received from the State of Georgia Regional Accounting Office, County DFCS Offices, and MAAC in extended reach and submit backup to HQ Accounting department;
• Match payments with invoices to make sure that the correct amount was paid to the agency;
• Manage accounts payables and receivable for all foster care children being served by Georgia office locations;
• Process reimbursement requests to foster parents;
• Submit request to refund the State of Georgia Regional Accounting Office and County DFCS offices when there is an overpayment;
• Collect outstanding payments with the State of Georgia Regional Accounting Office, County DFCS Offices, and MAAC Office;
• Assist foster parents when they have problems with their payment;
• Assist foster parents with required documentation needed (i.e. original receipts) to be submitted to the State of Georgia Regional Accounting Office, County DFCS Offices, MAAC Office for reimbursement;
• Weekly record and report monthly “estimated” revenue for foster care (all Georgia locations);
• Generate daily payables for clothing and other miscellaneous expenses that are provided for the care of each foster child;
• Review monthly R&E reports for all locations that have foster care to ensure there are no discrepancies/errors;
• Train new staff on foster care financial policies and procedures as well as navigating the Extended Reach Database;
• Evaluate invoicing issues with State of Georgia Regional Accounting Office, County DFCS Offices, and MAAC;
• Communicate with supervisor about ways to resolve invoicing issues with the State of Georgia Regional Accounting Office, County DFCS Offices, and MAAC;
• Communicate with HQ Accounting Department regarding any payments, outstanding payments and corrections that need to be posted for Foster Care, MAAC, and TFC;
• Record all expenses and revenue into a report monthly to help prepare for the annual cost report that is submitted to the State of Georgia;
• Attend annual training with the State of Georgia regarding requirements on what and how to process the annual cost report;
• Prepare annual cost reports for Atlanta, Athens, Augusta, and Savannah foster care programs;
• Assist with annual budget preparation for all foster care programs;
• Facilitate ongoing foster care financial training to current staff and foster parents;
• Essential job responsibilities may vary based on the specific needs of each program/department;
• May be required or asked to participate in a Bethany sponsored event;
• Complete other duties as assigned.

What Will Make You Successful

• Associate’s degree in accounting or related field of study from an accredited college;
• Bachelor’s degree in accounting or related field of study, preferred;
• One (1) to three (3) years of experience in a related position;
• Billing/invoicing experience required;
• Proficiency in tying, MS Word, Excel, AMS, Extended Reach, Sharepoint and Evolve;
• Knowledge of office practices, procedures and business equipment;
• Demonstrate organizational and communication skills;
• Must be reliable with time sensitive deadlines and tasks;
• Computer skills sufficient to perform essential functions including knowledge of Microsoft Office Suite;
• Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany;
• Must pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate coverage;
• Pass a criminal history screen, including state and local child protection agency registries;
• Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity.

We Invest in You

• Experience a team environment with other professionals who are motivated by faith, support one another, pursue excellence, and are in it for the long haul
• Access to training, professional development, and career growth opportunities 
• Comprehensive health insurance (medical, dental, and vision)
• 403(b) retirement plan with employer match eligibility
• Generous time off (11 paid holidays, PTO Your Way, paid parental leave, separate sick and paid absence banks)
• Access to education reimbursement for those that qualify
• Comprehensive employee assistance and wellness program
• Employer paid long-term disability and group term life insurance

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