Finance & Operations Manager
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AI Summary
About the Role
Application Deadline: May 24th, 2026 at 11:59 PM PT
*Please note that applications are reviewed on a rolling basis and the form may close early depending on the volume of applications. We encourage applicants to apply as early as possible.
Location: Remote, Canada
Ideal Start Date: June 1st, 2026
As Finance and Operations Manager, you will play a key role in ensuring the organization operates efficiently and effectively. You will work closely with the Executive Director to manage our team and internal resources while supporting program staff to ensure we meet funder requirements and manage team capacity.
Your Duties
Reports to: Executive Director & Board of Directors
Supervises: Operations Coordinator and Impact Lead
People managementAid Executive Director and Managers with recruitment and hiring of staff
Responsible for overseeing the onboarding of new staff, including creating and tracking employment contracts
Manage offboarding employees
Monitor staff time to help assess team capacity and gaps
Research and apply for various wage subsidy programs
Manage wage subsidy compliance and reporting
Run bi-weekly payroll using a third-party payroll service provider (Ceridian)
Oversee performance reviews of staff using a 360 model
Finance
Produce financial reports and organize the bookkeeping for each quarter and the year-end
Co-create the fiscal budget with the Executive Director
Manages bank accounts and credit cards
Processes and monitors all invoicing to funders and customers, as well as payments to contractors and suppliers.
Responsible for compiling, interpreting, executing, and verifying financial information Monitoring and analyzing the organization’s cash flow
Liaise with our accounting firm for the annual audit
Operations
Maintain the organization's operations manual
Be accountable for overseeing Monday.com and Google Drive organization
Manage all information and technology access for the organization
Manages the Youth Climate Lab Finance email
Governance & Legal
Coordinate quarterly board of directors meetings and offer check-in points to support the management of the sub-committees
Control and innovate governance and people management policies and procedures while suggesting improvements to the internal control framework
Analysis of performance measures and alignment with organizational strategy
Developing strategies that work to minimize financial risk
Liaise with our lawyers for any legal requirements and needs
Program Support
Work with the Programs Manager to support budgeting and cost controls of individual projects.
Work with the management team to determine fundraising strategies and funding budgets. Reading through various grant and fundraising proposals to understand restrictions and regulations.
Ensure compliance with various regulatory/compliance requirements with a wide range of funders and partners, such as the creation and maintenance of project budget lifecycles and their relevant documentation requirements
Impact Support
Manage Impact lead
Meet with impact interns or capstone students as needed
Oversee financial and fundraising reporting
Interest in collecting and using data to tell stories
Support with financials for grant writing
Organizing fundraising support & data collection for fundraising goal setting
Eligibility
Youth (18 - 30 years old, inclusive at the start of employment).
Be based in so-called Canada for the term of employment.
Be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act.
International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.
Be legally entitled to work according to provincial/territorial legislation and regulations.
Be eligible to travel domestically and internationally.
Have access to a personal computer, cell phone, and reliable internet.
Required Skills, Knowledge, and Abilities
A post-secondary degree or lived experience related to finance, operations, business administration, non-profit management, and similar fields.
Demonstrated interest and experience in climate action.
Commitment to advancing justice, equity, diversity and inclusion (JEDI), and decolonization.
Assets
Experience in non-profit and/or grassroots organizations, particularly youth-led initiatives.
Experience in fundraising and grant writing.
Experience with building online workflows and HR systems management.
Experience fostering healthy interpersonal relationships between staff and external stakeholders.
Experience working across time-zones.
Proficiency in Monday.com, Google Workspace, Slack, Zoom, Miro.
Bilingual - proficient in written and verbal French and English.
Compensation and Perks
Hours: 35 hours per week.
Hourly Wage: $28-30 per hour, based on experience.
Flexibility: flexible work schedule and unlimited personal days.
Vacation: 3-weeks vacation, 1-2 weeks off during holidays, and additional YCL paid days off.
Health & Wellness: comprehensive health benefits, monthly wellness activities with the team, and 8 paid sick days.
Professional Development: 35 hours of paid time and $500 for professional development discretionary spending.
Travel: Paid travel to conferences around the world—from the UN Headquarters in NYC to COP conferences, LeadingChange in Vancouver, and more.
Equal Employment Opportunity Policy
Youth Climate Lab is an equal opportunity employer. Youth Climate Lab is committed to equal employment opportunity, affirmative action, and to encouraging a diverse and inclusive work environment. We are committed to recruiting, hiring, developing, and promoting YCL members and employees without discrimination or harassment. We believe that having staff who have different lived experiences and who are from different social locations is vital in demonstrating a commitment to equitable representation. Equal opportunity and inclusion are essential to Youth Climate Lab's mission and values.Youth Climate Lab does not discriminate in any area of recruitment and employment work including compensation, benefits, hiring, promotions, and terminations. We believe and are committed to treating all YCL members and employees with respect and employment actions should be based on job-related factors. Employment actions must not be based on race, colour, religion, creed, gender (including pregnancy), sexual orientation, marital status, gender identity or expression, national origin or ancestry, genetics, age, disability status, protected veteran or service member status, citizenship status when otherwise legally able to work, or any other characteristic protected by law.
Have questions?
Youth Climate Lab is dedicated to making accommodations during the hiring process, at the request of a candidate. If you require accommodations or have any questions at any stage of the hiring process, please indicate it in your application or by emailing recruitment@youthclimatelab.org.About us
Youth Climate Lab is a youth-for-youth organization founded in 2017 to support and strengthen a generation of leaders in shaking up the status quo of climate inaction. It has since worked with 30+ partners to design, pilot, and scale innovative experiments projects that have reached thousands of young people combating climate change in more than 77 countries.
Mission
We enable and mobilize youth to co-create a just, climate resilient future.
Vision
We ensure youth are recognized as essential, active participants in climate decision-making, no longer facing barriers to meaningful participants or experiencing tokenization.
Approach
Our Radical Collaboration Principles are how we accomplish our mission and vision. These principles inform all the work we do, including: the design of our programs, communication campaigns, and partnerships. Recognizing that a more just, climate resilient future is most effectively accomplished through partnership, we are always looking for co-collaborators whose values align with ours.
Youth-first: We prioritize the diverse needs and efforts of youth to ensure as many youth as possible can participant in climate action.
Creative: Creativity is a powerful way to process, learn, unlearn, and heal in the midst of the climate crisis. Complex, ambiguous problems often require imaginative solutions.
Inclusive: Accessibility and care are central to how we support youth. Participating in climate work is challenging and often requires youth to volunteer outside of school or work responsibilities. We need everyone to engage in the climate movement and be compensated fairly for their contributions.
Disruptive: Climate solutions are most effective when they address the root causes of climate change, moving beyond the status quo. This requires collective action which fosters resilience, community, and tenacity.
Catalytic: To strategically address gaps in youth participation within the climate action ecosystem we amplify existing initiatives, and when we recognize a need that is not being met, we create new, innovative ways to collaborate and take action.
Equitable: We recognize that climate change has disproportionate impacts on equity deserving communities. As a settler-led organization based in Canada we seek to leverage our privilege to support and amplify frontline perspectives and approaches to the climate crisis.
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