Finance Associate (m/f/d) - 50-100% - Remote

You like things to be right, not roughly right. You work a list the same careful way on a Friday afternoon as on a Monday morning, and you close what you open, so nothing sits half done and nothing quietly ages in a corner. You do not need someone looking over your shoulder to hold your standard. And when a case does not fit the process, you flag it instead of inventing a workaround.

If that describes you, you are in the right place with us.

As Finance Associate you are Room Estate's data steward for receivables and payables. Every rental contract closed in the Room Estate system and every purchase a customer makes is entered correctly in SAP and invoiced correctly, approved supplier invoices are recorded accurately, and payments, dunning, deposit refunds and account clearings follow the defined standard processes. This is an execution role, and that is its strength: reliable, accurate, repeatable. Our guiding premise: clean books come from disciplined, accurate data entry and consistently executed standard processes. You work closely with the Finance Manager, who owns the judgment calls, and your work is measured on what actually shows in the ledgers: entry accuracy, timeliness, unallocated payments and open clearing items, read as trends over time.

Tasks

• You enter and maintain rental contracts closed in the Room Estate system correctly in SAP and make sure the invoices are created correctly.
• You record approved supplier invoices accurately, so payables stay complete and current.
• You allocate payments that the system does not match automatically.
• You run dunning on cadence: you review open cases with the Finance Manager at least weekly, trigger dunning runs, hand cases over to debt collection per the standard process and report direct payments to the collection agency.
• You charge and refund deposits and last-rent prepayments to customers following the standard process.
• You clear customer and supplier accounts wherever the system has not cleared them automatically.
• You keep receivables and payables data in SAP complete, accurate and up to date. This is the core deliverable of the role.
• You own your part independently: within the defined standard processes you trigger dunning, collection hand-overs, direct-payment notifications and refunds without waiting to be asked.
• You escalate instead of improvising: non-standard cases, unclear payments and process blockers go to the Finance Manager, judgment calls and exceptions sit there.

Requirements

• Reliability and process discipline, remote. You execute defined standard processes accurately, completely and on a regular cadence without supervision, you close loops and you do not let open items slip. This is the core reason the role exists.
• Hands-on SAP experience, you are comfortable entering and maintaining receivables and payables data and navigating customer and supplier accounts.
• Data discipline and attention to detail, you keep contract, invoice and payment data complete, accurate and current, and you spot inconsistencies before they become corrections.
• Familiarity with payments, you are at ease with invoices, payments, account statements and allocation logic. No finance or accounting qualification required.
• Process fidelity, you follow documented procedures exactly and reproduce them consistently.
• English, fluent in speech and writing, our internal and company language.

BONUS

• Experience in a finance back office (AR / AP, billing or a shared-service environment)
• SAP Business ByDesign or SAP FI module experience
• German
• French

Benefits

• Fully remote, judged on output and cadence rather than desk time
• Equipment of your choice (laptop, monitor, accessories)
• Documented standard processes and a Finance Manager who owns the exceptions, so you can do your part precisely instead of firefighting
• Supportive, international team with a strong learning culture
• Performance-based bonus structure
• Budget for learning (courses, books, conferences)
• Real development: your ambition decides how far it goes, your results how fast. Your scope grows with both.

At Room Estate you get real ownership and straight feedback, no micromanagement and no platitudes. We are demanding, and you are welcome to be just as demanding with us.

Team retreats, an annual summer party and close collaboration with colleagues from a range of countries are part of it and widen your personal and professional network. But the core is simple: we want to get better every day and we look for people who want the same. Here you take on a role that matters in an international environment and actively shape the future of coliving in Europe.

Join Room Estate and shape the future of living with us. 🚀