FBN Legal Advertising Coordinator

JOB DESCRIPTION

The Fictitious Business Name (FBN) Coordinator is responsible for processing FBN filings, maintaining

accurate records, and ensuring excellent customer service for both internal staff and external clients.

This position serves as a key resource for updates related to FBN forms, procedures, and fees while

supporting high-volume account processing and publication orders.

Responsibilities:

• Process Fictitious Business Name (FBN) filings accurately and efficiently
• Serve as backup support for DBAStore operations as needed
• Keep co-workers informed of updates and changes regarding FBN forms, requirements and fees
• Process and manage large client accounts including:

o TS & Associates

o Capital Corp Services Inc.

o BizFilings

o MetroSearch

o LegalZoom

• Handle FBN publication orders for back-office paper operations with the San Bernardino Sun
• Maintain organized records and ensure compliance with county and publication requirements
• Provide professional customer service to clients, vendors, and internal departments
• Assist with resolving filing discrepancies and customer inquiries
• Support team operations and perform additional administrative duties as assigned

Requirements:

• Fluent in Spanish, both verbal and written.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, with a customer-focused approach.
• Detail-oriented and able to maintain accuracy in a fast-paced environment.• Proficiency in Microsoft Office suite and other relevant software applications.
• Ability to work independently as well as part of a team.
• Willingness to learn and adapt to new tasks and responsibilities.
• Experience in processing payments and handling customer inquiries preferred.

The above statements describe the general nature and level of work being performed in this job

function. They are not intended to be an exhaustive list of all duties; additional responsibilities may be

assigned.

Reports to: Patricia Espinoza

Location: Los Angeles

Why Daily Journal?

• Quality medical, dental and vision coverage.
• Competitive paid time off as well as paid holiday time.
• 401(k) retirement (US)
• Ability for employees to work from a remote location (e.g., home) or office.
• Personal meetings with direct managers approximately every four to six weeks to discuss career growth and advancement opportunities as well as other issues important to the employees.

Equal Opportunity/Affirmative Action Employer: Employment at Daily Journal is based solely upon the

qualifications of the individual applicant, regardless of race (including traits historically associated with

race, such as hair texture and protective hairstyles), ethnicity, religion, color, sex (including childbirth,

breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation,

national origin, ancestry, citizenship status, uniform service member and veteran status, marital status,

pregnancy, age, protected medical condition, genetic information, disability, or any other protected status

in accordance with all applicable federal, state and local laws. This policy applies to all personnel actions

and decisions, including recruiting, hiring, discipline, training, transfers, compensation,

benefits, promotions and terminations, leaves of absence, benefits, and other terms and conditions of

employment.