Executive/Marketing Assistant

Fair & Co CPAs is a growing accounting and advisory firm. We operate on a model built around proactive planning, strong technology, and high-level client service.

We’re hiring a part-time remote assistant to support the managing partner across three areas: executive administration, sales support, and marketing execution. This is a high-trust, high-visibility role. You’ll work directly with the managing partner.

We run on EOS (Entrepreneurial Operating System) - everyone on our team has clear roles, clear priorities, and accountability. If you thrive in a structured, results-oriented environment, you'll fit right in.

Hours: 15–20 per week, flexible scheduling.

Responsibilities

Executive & Calendar Support

• Calendar — scheduling, protecting focus time, and coordinating
• Inbox triage and responses
• Prepare meeting briefs before prospect and other calls
• Track recurring tasks and deadlines

Sales Support

• CRM management - keeping records current and accurate
• Draft proposals
• Follow up on outstanding proposals
• Deal management
• Prepare materials and background for prospect calls
• Draft and manage email follow-up sequences for prospects

Marketing

• Manage and maintain a content calendar
• Draft and schedule content across social and email channels
• Coordinate client review request outreach
• Track basic performance metrics and flag what’s working

General

• Light project coordination - tracking action items and keeping things moving
• New client onboarding coordination - sending intake materials and tracking completion

Required Qualifications

• Proficiency in Microsoft 365 — Outlook, Teams, Word, Excel (required)
• Experience with CRM tools and sales pipeline management
• Strong writing skills - able to draft client emails and social content without heavy editing
• Self-directed
• Comfortable working in a professional services environment
• Reliable and responsive during agreed working hours