Executive Business Partner | Strategy & Operations (Job ID: MARGOL1F)

IMPORTANT

Watch this quick Loom video on how to get hired:

https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED.

The selected candidate will be speaking strictly in English during their whole shift.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

About the Client

Our client is a globally recognized author, executive coach, and keynote speaker specializing in leadership, mindset, and personal development. She partners with senior executives and organizations worldwide, delivering executive coaching, keynote presentations, and thought leadership across multiple platforms.

Her business is fast-paced, content-driven, and continuously evolving, with a strong focus on expanding her digital presence through speaking engagements, social media, newsletters, and media appearances. She values professionalism, strategic thinking, efficiency, and individuals who take ownership and operate independently.

About the Role

This is not a traditional Executive Assistant role.

As the Executive Business Partner | Strategy & Operations, you will serve as a trusted partner responsible for managing executive priorities, optimizing business operations, and supporting key brand initiatives. You will work directly with the executive to ensure seamless execution across business, content, and operational functions.

The ideal candidate is a polished professional who can confidently communicate with senior executives, corporate stakeholders, media contacts, clients, and executive assistants supporting high-level leaders. You are proactive, solutions-oriented, and capable of anticipating needs before they arise.

This is an outcome-based partnership rather than a task-driven position, offering the opportunity to grow alongside the business with expanded responsibilities and increased compensation over time.

Key Responsibilities

Executive Partnership & Leadership Support

• Own and manage a dynamic executive calendar, prioritizing meetings and strategic commitments
• Serve as the primary gatekeeper for appointments and scheduling priorities
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and logistics
• Manage executive inboxes, draft responses, and ensure timely follow-ups
• Liaise professionally with executives, clients, partners, media contacts, and executive assistants
• Coordinate speaking engagements, coaching sessions, interviews, podcasts, and business meetings
• Support business development initiatives and relationship management
• Anticipate executive needs and proactively solve problems

Strategy & Operations

• Maintain operational systems, trackers, documentation, and workflows
• Identify and implement process improvements
• Independently manage day-to-day operational priorities
• Ensure accuracy across schedules, communications, and administrative processes
• Handle confidential information with the highest level of professionalism and discretion
• Support special projects and strategic initiatives

Brand & Content Operations

• Maintain publishing schedules and content calendars
• Assist with newsletter organization and content distribution
• Repurpose long-form content into social media and digital assets
• Upload and organize content across LinkedIn, Instagram, Facebook, and other platforms
• Help maintain consistency in the executive's personal brand voice

Executive Presentations & Communications

• Create and edit executive presentations, slide decks, and supporting materials
• Assist with simple marketing graphics for speaking engagements and business communications
• Review presentations and written materials for clarity, professionalism, and brand consistency

Qualifications & Skills

• Strong experience as an Executive Assistant or Executive Business Partner supporting founders, executives, or senior leadership
• Proven ability to manage complex calendars, executive communications, inboxes, and travel logistics
• Excellent written and verbal English communication skills with polished business professionalism
• Highly organized with exceptional attention to detail and the ability to prioritize independently
• Sound judgment, strong ownership, and the ability to anticipate needs while working with minimal supervision
• Experience preparing executive presentations and handling confidential information with discretion
• Confidence communicating with senior executives, clients, media contacts, and external stakeholders
• Experience supporting coaching, consulting, media, personal brand, or founder-led businesses is a plus
• Familiarity with LinkedIn, content publishing workflows, newsletters, and tools such as Riverside, StreamYard, or Substack is an advantage

What Success Looks Like

You will thrive in this role if you:

• Think several steps ahead and anticipate executive needs before they become urgent
• Communicate confidently and professionally with senior executives, clients, and stakeholders
• Take ownership and execute with minimal direction
• Remain calm under pressure while managing multiple competing priorities
• Have exceptional attention to detail and consistently follow through on commitments
• Enjoy building systems, improving processes, and making businesses run more efficiently
• Approach every task with professionalism, discretion, and a solutions-first mindset

This is an opportunity to become a trusted business partner within a growing global brand, working closely with a high-performing executive while contributing to strategic initiatives that create meaningful impact.

Ready to Make an Impact?

If you're an experienced Executive Assistant or Executive Business Partner who thrives in a fast-paced environment, enjoys taking ownership, and wants to partner with a globally recognized executive, we'd love to hear from you.

🚀 Apply today and take the next step in your career!