Executive Assistant (m/f/d)

Brooks is a leading provider of automation solutions with over 40 years of experience in the semiconductor industry, offering precision robotics, integrated automation systems, and contamination control solutions that empower chip manufacturers worldwide. Our product portfolio includes a range of automation solutions, including robots, vacuum systems, and atmospheric robots for semiconductor manufacturing (www.brooks.com).  

Are you looking for a place where you can be part of a transformation? Join us at Brooks Automation and be a part of a dynamic organization that is shaping the future of technology.

Job Description

We are Brooks.

Brooks is a growing, fast-paced technology leader of automation solutions which support the dynamic and expanding semiconductor and life sciences lab markets. At Brooks, new ideas, technologies, and ways of thinking are driving our future. Our customer-focused culture encourages employees to embrace innovation and collaborate with one another to achieve new heights. We are looking for our next Executive Assistant as we accelerate our growth journey.

What You'll Do.

Your mission is to provide high-level administrative and organizational support to the Senior Vice President of Brooks Global Customer Operations. In this role, you will support the SVP and his direct reports while managing highly confidential and business-critical information with a high degree of professionalism and discretion.

Primary responsibilities include.

• Managing schedule, including the planning and notification of meetings and appointments. Uses independent judgment in setting priorities and proposing alternatives to meetings
• Actively support disciplined execution of the Brooks Management System.
• Screens incoming calls, expediting priority matters and independently handling calls as appropriate
• Reviews incoming correspondence; initiates first response and routes as appropriate
• Handles inquiries from external constituents
• Coordinates and prepares reports and presentations
• Maintains and organizes file systems
• Arranges travel and processes expense reports
• Processes invoices and check requests for payments
• Coordinate and organize special events and projects
• Be a professional representative for the Management team and especially for the SVP to employees and external partners 
• Take on adhoc projects as needed

What You'll Bring.

• Bachelor’s degree or equivalent, with 5+ years of executive administrative support experience
• Highly proficient in Microsoft Office Suite with strong Outlook, Teams and PowerPoint skills
• Professional demeanor with excellent verbal and written communications skills in German and English.
• Ability to effectively manage multiple, simultaneous, and complex tasks and projects
• Skilled in organizing resources and establishing priorities
• Sense of urgency and a take charge attitude

What We Offer.

• A collaborative environment that values collaboration, learning, problem solving, innovation, and teamwork to achieve process excellence
• Independent work at an international level.
• Competitive compensation structure
• Employee Referral Program
• Mental Health & Wellness Benefits

#LI-Remote #LI-SS1

Work Location & Flexibility
At Brooks, we aim to foster a collaborative and engaging environment while offering flexibility where possible. Work arrangements may include a mix of in-office and remote work, depending on the nature of the role and business needs. Specific expectations will be shared during the interview process.

Brooks is committed to fostering a diverse and inclusive workplace and proudly serves as an equal-opportunity employer. We welcome all qualified applicants regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected characteristics.

Diversity enhances our innovative capabilities and strengthens our ability to serve our customers and communities effectively. At Brooks Automation, we celebrate the unique experiences and perspectives each individual brings, believing they are essential to our collective success. Join us in building a workplace where every team member is valued and can thrive.

For applicants with disabilities requiring accommodations, don't hesitate to get in touch with talentattraction@brooks.com or call +1 (978) 262-2400 to discuss your needs.

Review EEO Law & EEO Statement.