Executive Assistant (Job ID: MULDJ1)

IMPORTANT - Watch this quick Loom video on how to get hired:
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH
 

About the Client:

The client is a seasoned engineer and industry visionary who has steered the company’s strategic growth since the mid-1980s. Under his leadership, the organization has transitioned into a research-driven powerhouse, bridging the gap between high-end international standards and affordable healthcare access. This is a rare opportunity to support a high-impact leader in a fast-paced, innovation-centric environment that directly affects patient outcomes worldwide.

About the Role:

This is not a typical administrative role. The client is a visionary Type-A personality with diverse interests ranging from healthcare expansion to personal projects like viticulture and estate management. You will work alongside the existing in-person Executive Assistant to manage a high-volume, ever-changing landscape of business and personal priorities. 

Key Responsibilities

Your day-to-day life will be highly varied. Every day is different, and you must be comfortable shifting gears at a moment's notice.

• Calendar & Meeting Management: Masterfully manage complex calendars, ensuring no conflicts exist. Prepare the CEO for meetings with the necessary paperwork, agendas, and briefings.
• Deep Research Projects: Conduct exhaustive research on diverse topics. Examples include sourcing the best grass blends for livestock, researching Napa Valley grape varieties for wine production, or investigating business expansion opportunities.
• Direct Communication: Maintain constant, proactive communication with the CEO via text and messaging to provide updates and receive new directives.
• Logistics & Arrangements: Handle all travel arrangements, restaurant bookings, and personal errands (e.g., family-related coordination or project sourcing).
• Administrative Oversight: Manage high-level email correspondence, handle paperwork/document preparation, and assist with light bookkeeping or reporting as needed.
• Operational Support: Acts as a "liaison" for the CEO, ensuring follow-ups from meetings are completed, and team members are updated on action items.

Qualifications & Skills

We are looking for a professional who doesn't just "take orders" but anticipates needs and provides solutions.

Required Qualifications:

• Experience: 4+ years as an Executive Assistant, ideally supporting C-suite executives or high-net-worth entrepreneurs.
• Language: Native-level English fluency (written and verbal). 
• Decision-Making: Proven ability to make sound decisions independently in high-pressure situations.
• Research Skills: Exceptional ability to find information on niche topics and present findings clearly.

Core Competencies:

• The "Urgency" Mindset: You understand what needs to happen now versus what can wait. You thrive in a fast-paced environment.
• Hyper-Organized: You have a system for everything and never let a detail slip through the cracks.
• Creative Problem Solver: You find a way to "make it happen" even when the path isn't clear.
• Tech Savvy: Comfortable using communication tools (Signal, WhatsApp), AI tools (Claude, etc.), and project management software.

Requirements for Hire

• Willingness to sign a non-disclosure agreement (NDA).
• Successful completion of specific cognitive and attention-to-detail assessments.
• Reliable high-speed internet and power backup (essential).