Executive Assistant

Description

Arbor Nomic Inc is seeking a detail-oriented Executive Assistant to join our team in Norcross. This full-time, remote position offers an exciting opportunity to support senior leadership in a fast-paced consumer services environment. As an Executive Assistant, you will play a vital role in ensuring smooth day-to-day operations, managing schedules, coordinating communications, and supporting key strategic initiatives across the organization.

In this role, you will work closely with executives to prioritize tasks, manage calendars, prepare reports, and facilitate seamless communication between departments. Your ability to anticipate needs, stay organized, and handle confidential information with discretion will be essential to the success of our leadership team. This position is ideal for a proactive professional who thrives in a dynamic, remote work setting and is committed to delivering exceptional administrative support.

We offer a competitive hourly rate of $32 - $38 USD, along with the flexibility of a fully remote work arrangement and opportunities for professional development within a growing consumer services company.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of leadership
• Screen and prioritize incoming emails, calls, and requests to ensure timely responses
• Coordinate internal and external meetings, including agenda preparation and minute-taking
• Assist with project management tasks and follow up on action items to ensure deadlines are met
• Handle confidential information with discretion and maintain a high level of professionalism
• Organize and maintain digital and physical filing systems for efficient document retrieval
• Liaise with clients, vendors, and team members to support daily operational needs
• Support the preparation of reports, budgets, and presentations as needed
• Perform general administrative duties to support the efficient operations of the executive team

Requirements

• Associate degree in Business Administration, Communications, or a related field
• 2+ years of experience as an executive assistant or in a similar administrative support role
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Excellent written and verbal communication skills
• Exceptional organizational and time management abilities
• Ability to work independently in a remote environment with minimal supervision
• High level of attention to detail and accuracy in all tasks
• Strong problem-solving skills and the ability to adapt to changing priorities
• Demonstrated ability to handle confidential information with integrity
• Experience with virtual communication and collaboration tools (Zoom, Slack, Microsoft Teams)