Executive Assistant

Description

Who We Are 

Cloud Capital is a global investment management firm founded by Hossein Fateh, the Founder and CEO of CloudHQ LLC and Co-founder and former CEO of DuPont Fabros Technology (DFT). The firm was established to identify and capitalize on acquisitions of high-quality data centers across the globe. Cloud Capital acquires, manages, develops, and operates data centers to become the long-term owner and operator of choice for tenants globally. 

What the Role Entails 

The Executive Assistant will provide high-level administrative and operational support to senior leaders across Cloud Capital, ensuring the smooth coordination of calendars, travel, meetings, investor activities, and office operations. This role serves as a trusted partner to the team, helping drive efficiency, maintain organization across fundraising activities, and deliver a professional experience for investors, partners, and internal stakeholders. 

What You Will Do 

Administrative Support (Core Team Support) 

• Manage complex calendars across multiple time zones, including scheduling internal and external meetings  
• Coordinate domestic and international travel, including flights, accommodations, and itineraries  
• Prepare and process expense reports accurately and in a timely manner  
• Track receipts and ensure compliance with company policies  
• Assist with meeting preparation (materials, logistics, agendas as needed)  

Office Administration (San Francisco Office – Remote Support) 

• Serve as the primary point of coordination for San Francisco office administrative needs  
• Liaise with building management, vendors, and service providers (cleaning, supplies, maintenance, etc.)  
• Manage office supplies inventory and ordering  
• Support planning and coordination of occasional in-office events or meetings  

General Support 

• Act as a reliable cross-functional partner, helping anticipate team needs  
• Maintain organized records and documentation  
• Handle ad hoc administrative projects as needed  

Investor & Meeting Coordination 

• Coordinate investor meetings and on-site diligence meetings  
• Organize logistics for investor events, annual meetings, dinners, and conferences  

Fundraising Support 

• Maintain investor data rooms and CRM systems  
• Ensure data integrity across investor information  
• Generate basic reports on investor engagement activity and meeting history 
• Manage calendars and fundraising trackers  

Requirements

What You Bring to the Role 

• 3–7+ years of administrative experience supporting senior professionals or small teams  
• Strong attention to detail and commitment to accuracy  
• Proven ability to manage multiple priorities and meet deadlines  
• Experience with calendar management, expense reporting, and travel coordination  
• Strong written and verbal communication skills  
• Proficiency in Microsoft Office Suite  

Key Attributes 

• Detail-oriented: High level of precision in scheduling, expenses, and logistics  
• Proactive: Anticipates needs and solves problems independently  
• Flexible across time zones: Comfortable supporting a team based in San Francisco while located in Washington, DC  
• Highly organized: Ability to keep processes and information structured and accessible  
• Professional and discreet: Handles sensitive information with the highest level of confidentiality 

What We Offer 

Cloud Capital’s people and culture are the most enriching aspects that make us a great place to work. We are strengthened by industry experts who bring extensive knowledge, skill, and experience; leaders who bring vision, innovation and commitment to our people; and an expanding team of individuals who believe in that vision and bring their best to support their customers and team. 

Our U.S. employees enjoy competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to closely impact and contribute to the growth of an exceptional organization. 

Equal Employment Opportunity 

Cloud Capital is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.