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AI Summary
Provide comprehensive administrative and operational support to leadership for both business and personal tasks. This includes coordinating schedules, managing external communications, and conducting research to improve operational efficiency.
This is a remote position.
AWISEE is looking for a highly organized and proactive Executive Assistant to support leadership with both business and personal operational tasks. This role is ideal for someone extremely flexible, resourceful, detail-oriented, and capable of handling a wide variety of responsibilities in a fast-moving environment.The focus is not only on experience, but on mindset — someone smart, organized, eager to learn, solution-oriented, and capable of handling tasks independently without constant oversight.
Working hours are highly flexible and may occasionally require availability during evenings or irregular hours across CET and US time zones.
Responsibilities
- Assist with day-to-day executive operations and administrative tasks
- Coordinate meetings, schedules, reminders, and appointments
- Research and organize business-related tasks and opportunities
- Support with company setup processes, documentation, and coordination with external partners
- Communicate with lawyers, vendors, service providers, and external contacts
- Handle personal operational tasks such as insurance coordination, bookings, travel research, event research, and scheduling
- Conduct online research and present organized findings
- Help streamline workflows and improve operational efficiency
- Support cross-functional tasks across different departments when needed
Nice to Have
- Experience supporting founders, startups, or agencies
- Experience coordinating across multiple time zones
- Interest in operations, business, and entrepreneurship
Requirements
- Fluent English communication skills (written and verbal)
- Previous experience as an Executive Assistant, Virtual Assistant, Operations Assistant, or similar role
- Extremely organized with strong attention to detail
- Highly proactive and solution-oriented mindset
- Comfortable working with flexible schedules and occasional late hours
- Strong internet research and communication skills
- Able to multitask and prioritize effectively
- Fast learner with high level of ownership and responsibility
- Experience with tools like Google Workspace, Slack, Notion, Calendars, etc. is a plus
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