Events Manager

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Profile Requirements:

• Min 2.5 Years of Proven Experience in Event Management, Event Planning, Project Management, Event Production, or a related role
• Proven experience planning and coordinating conferences, corporate events, community events, productions, or large-scale experiences
• Strong project management and organizational skills
• Experience managing multiple events and deadlines simultaneously
• Experience coordinating vendors, venues, production teams, speakers, and event participants
• Strong understanding of event logistics, timelines, budgets, and production requirements
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to delivering high-quality experiences
• Experience creating event schedules, checklists, run-of-show documents, and project plans
• Proficiency with Microsoft Office, Google Workspace, Zoom, project management platforms, and virtual collaboration tools
• Familiarity with event registration, ticketing, or event management platforms is preferred
• Strong problem-solving and decision-making abilities
• Ability to remain calm and organized when priorities or event requirements change
• Self-motivated with the ability to work independently in a fully remote environment
• Professional, dependable, resourceful, and comfortable working closely with leadership
• Experience supporting nonprofit, church, community, entertainment, conference, or event-based organizations is preferred but not required

Core responsibilities:

• Plan, coordinate, and manage conferences, community events, special productions, leadership events, and other organizational experiences
• Manage events from initial concept and planning through execution and post-event follow-up
• Develop detailed event timelines, checklists, schedules, run-of-show documents, and project plans
• Coordinate remotely with leadership, internal teams, vendors, volunteers, production personnel, and on-site staff
• Research and coordinate venues, catering, entertainment, transportation, accommodations, equipment, décor, security, and other event requirements
• Request vendor quotes, compare options, coordinate contracts, and maintain strong vendor relationships
• Track event budgets, expenses, invoices, payments, and other financial documentation
• Manage event registrations, RSVPs, guest lists, invitations, confirmations, and attendee communications
• Coordinate speakers, special guests, VIPs, performers, and other event participants
• Coordinate travel and accommodations for speakers, leadership, guests, and event participants when required
• Manage event calendars and ensure important deadlines, milestones, and deliverables are completed on time
• Coordinate production requirements including audio, video, lighting, presentations, signage, graphics, and other event assets
• Review upcoming production elements and confirm everything required for each event is completed and available
• Communicate regularly with leadership regarding event status, outstanding items, potential issues, and upcoming deadlines
• Maintain organized digital files containing contracts, schedules, vendor information, event assets, and planning documentation
• Prepare and submit event checklists, agendas, reports, and status updates for leadership review
• Audit event assets and production materials for accuracy prior to scheduled events
• Identify potential event risks or logistical issues and proactively coordinate solutions
• Assist with event promotion through social media, email, and other digital channels
• Collaborate with marketing and media teams to ensure promotional materials and event messaging are accurate and delivered on time
• Coordinate post-event follow-up including attendee communications, vendor follow-up, feedback, and performance reviews
• Review event results and identify opportunities to improve future experiences
• Maintain templates, workflows, checklists, and standard operating procedures for recurring events
• Stay current on event trends, technologies, vendors, and audience engagement strategies
• Perform additional event planning, administrative, and project coordination responsibilities as assigned

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

This is a remote position.