Events Coordinator

ABOUT THE FAIR LABOR ASSOCIATION

The Fair Labor Association (FLA) promotes human rights at work. We are an international network of companies, universities, and labor and civil society organizations collaborating to ensure that millions of people working at the world’s factories and farms are paid fairly and protected from risks to their health, safety, and well-being.

FLA has offices in the U.S., Switzerland, Türkiye, and Côte d’Ivoire, with members based in 21 countries and staff based in 16 countries. For more information, visit www.fairlabor.org. 

POSITION SUMMARY 

The Events Coordinator (Level 2/Geo 1) works in partnership with relevant FLA staff and external vendors to provide logistical and administrative support for planning and implementing in-person, hybrid, and virtual events. This position is part of the Communications team and has been created to provide coverage during a maternity leave.

This role is fully remote and may be based in any location in the U.S. where FLA is registered to include the following: CA, CT, DC, FL, GA, IL, MA, MD, NC, NJ, NV, NY, OH, OR, PA, TX, VA, VT, and WA. Occasional travel may be required.

The annual salary equivalent for this temporary role (early October 2026 through mid-April) is $65K-70K DOE. 

KEY AREAS OF RESPONSIBILITY

• Support the overall planning and implementation of FLA international in-person and hybrid events, such as the Fair Labor Regional Forum and the Fair Labor Global Summit.

• Ensure planning activities remain on track and deadlines and deliverables are met.
• Lead planning meetings with internal and external partners. 
• Monitor budgets for overall event planning, including staff and non-staff travel arrangements.
• Manage room blocks and serve as main liaison for hotel contacts.
• Track and manage registrations in Cvent.
• Coordinate event logistics, including venues, room layouts, catering, AV, transportation, signage, and on-site staffing. 
• Request and review external vendor proposals and quotes, where needed. 

• Track and support FLA participation in key external conferences and events; where appropriate, manage the organization and execution of side meetings, exhibitions, and speaking engagements.
• Coordinate planning and implementation of FLA virtual events, including providing logistical support before, during, and after the event; managing technical aspects; and leading event follow-up. 

QUALIFICATIONS AND REQUIREMENTS

• At least 3years of professional experience in event management.
• Proven ability to organize successful in-person, hybrid, and virtual events, with preference given to candidates that have used platforms such as Cvent and Zoom.
• Strong ability to work with global and remote teams.
• Strong communication, organization, and management skills.
• Ability to multitask and solve problems under pressure.
• Excellent attention to detail.
• Proficiency in French and/or Spanish is desirable.

The FLA is an equal employment opportunity employer and considers all applicants for employment regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression and any other characteristic protected by federal, state or local laws.