Event Planning Lead

Role Type:

Volunteer (Unpaid)

Role Summary:

The Event Planning Lead oversees Hasana’s event planning and execution, ensuring events are well-organized, engaging, and aligned with Hasana’s mission. This role provides overall event leadership, coordinates across teams, and manages event logistics from initial planning through on-site execution.

Please note: A minimum of 4 hours per week is required for this lead role. Candidates must have experience with Muslim and/or Islamic communities, events, or cultural practices to ensure our events are thoughtfully planned and culturally appropriate.

Responsibilities:

• Lead overall event planning and maintain a master timeline to ensure tasks and deadlines are met.

• Coordinate with other teams to ensure smooth communication and collaboration throughout the planning process.

• Manage venue logistics, setup, and on-site event operations.

• Document planning meetings, track action items, and follow up on outstanding tasks.

• Coordinate food, hospitality, and other guest accommodations.

• Develop the event program agenda and coordinate speakers and program participants.

• Oversee guest check-in, registration, and crowd flow to ensure a welcoming and organized experience.

• Ensure event details and materials align with Hasana’s brand, values, and mission.

• Apply knowledge of Muslim and/or Islamic communities, traditions, and cultural considerations to plan inclusive and appropriate events.

Thank you for your interest in the Event Planning Lead position with Hasana. Please complete the attached application to tell us about your experience, qualifications, and relevant Muslim/Islamic experience.

Once you've submitted your application, schedule a time for your interview here:

https://calendly.com/hasana-inc/hasana-meeting

To learn more about Hasana and our mission, visit:

https://hasana.charity/