Editorial Operations Specialist

Job Title

Job Description

As an Editorial Operations Specialist, you will assist with contracts and compensation for a network of independent contractors, using your strong communication and organizational skills to help manage the flow of information between staff and contractors.

About Your Contributions:

• Oversee contracts and tax forms for several digital and print brands and divisions

• Serve as the main point of contact for 1099 contractor compliance tracking in conjunction with HR and compliance teams

• Work closely with the legal team to process contract changes and develop new contracts under the guidance of the department manager when necessary

• Serve as a lead for onboarding processes and documentation

• Enter data accurately to ensure a smooth setup for freelancer payments

• Process payments for freelancer invoices

• Communicate with editorial team members and freelancers regularly to ensure accurate contract processing and accrual tracking

• Accurately and efficiently assess problems submitted to Editorial Operations regarding compliance, contracts and compensation; determine if the problems can be resolved independently or escalate to the department manager as needed

• Possibly upload images for titles currently working on into Assets, including adding required metadata

• Create and track all Releases associated with SOW's and/or those specific to publication stories to assure that Asset rights are complete 

• Provides support for editors and designers on magazines published within People Inc. digital and print departments.

• Perform special projects and assignments as requested by editors, designers and Sr. Editorial Operations Manager

About You:

• Exceptional troubleshooting, organizational, and communication skills

• Strong attention to detail

• Familiarity with Salesforce, Airtable, Agiloft, and Adobe Sign a plus

• Proficient with MS Office and Google Docs

• Familiarity with online publishing (such as content creation and curation) preferred

• Proactive, flexible team player with a sense of humor and entrepreneurial energy, able to adjust priorities quickly as needed, and take ownership in a fluid and fast-moving environment.

About Us:

People Inc. is the largest digital and print publisher in America. 

From mobile to magazines nearly 200 million people trust us to help them make decisions, take action, and find inspiration.

People Inc’s over 40 iconic brands include PEOPLE, Better Homes & Gardens, Verywell, Food & Wine, The Spruce, Allrecipes, Byrdie, REAL SIMPLE, Investopedia, and Southern Living.

People Inc. embraces inclusivity and values our diverse community. We are committed to building a team based on qualifications, merit, and business needs. We are proud to be an equal-opportunity employer and do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age marital status, veteran status, or disability status.

Please be award of fraudulent recruiters offering opportunities at People Inc.

Note that any correspondence with a member of the People Inc. recruiting team will come from a @people.inc or notification@jobvite.com account belonging to a People Inc. Recruiter.  If you are in conversations about a job opportunity and wish to confirm it’s validity, please reach out directly to security@people.inc.

It is the policy of People Inc. to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Company will provide reasonable accommodations for qualified individuals with disabilities. Accommodation requests can be made by emailing hr@people.inc.

The Company participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: https://www.e-verify.gov/employees

Pay Range

The pay range above represents the anticipated low and high end of the pay range for this position and may change in the future. Actual pay may vary and may be above or below the range based on various factors including but not limited to work location, experience, and performance. The range listed is just one component of People Inc's total compensation package for employees. Other compensation may include annual bonuses, and short- and long-term incentives. In addition, People Inc. provides to employees (and their eligible family members) a variety of benefits, including medical, dental, vision, prescription drug coverage, unlimited paid time off (PTO), adoption or surrogate assistance, donation matching, tuition reimbursement, basic life insurance, basic accidental death & dismemberment, supplemental life insurance, supplemental accident insurance, commuter benefits, short term and long term disability, health savings and flexible spending accounts, family care benefits, a generous 401K savings plan with a company match program, 10-12 paid holidays annually, and generous paid parental leave (birthing and non-birthing parents), all of which may vary depending on the specific nature of your employment with People Inc. and your work location. We also offer voluntary benefits such as pet insurance, accident, critical and hospital indemnity health insurance coverage, life and disability insurance.