Editorial Manager (Part-Time)

WHO WE ARE

Fueled by passion and urgency, the National Kidney Foundation is a lifeline for all people affected by kidney disease. As pioneers of scientific research and innovation, NKF focuses on the whole patient through the lens of kidney health. Relentless in our work, we enhance lives through action, education, and accelerating change.

WHAT YOU’LL DO

The Editorial Manager-PT (28 hours per week) provides administrative and editorial support for the American Journal of Kidney Diseases (AJKD), NKF’s premier peer-reviewed journal focused on nephrology and kidney health. Reporting to the Managing Editor, this fully remote, part-time position plays a critical role in supporting manuscript submissions, coordinating the peer review process, and ensuring efficient editorial office operations.

The ideal candidate is highly organized, detail-oriented, and able to communicate professionally with authors, reviewers, editors, and other stakeholders in a fast-paced academic publishing environment.
 
 Responsibilities include, but are not limited to:

• Conduct initial quality checks for newly submitted manuscripts to ensure compliance with journal requirements and submission standards. 
• Communicate with authors to resolve submission issues and ensure manuscripts are ready for editorial review. 
• Review submissions for potential editor or reviewer conflicts prior to assignment. 
• Support and monitor the peer review process by inviting reviewers, tracking responses, sending reminders, and coordinating extensions as needed. 
• Notify editors when additional reviewers may be required to maintain timely peer review workflows. 
• Manage “Full Conflict” submissions by coordinating the Acting Editor-in-Chief process for manuscripts submitted by AJKD editors or editorial board members. 
• Maintain professional and timely communication with authors, reviewers, editors, and publishing partners. 
• Assist with invoicing authors for publication charges, tracking payments, and coordinating records with finance/accounts receivable staff. 
• Identify opportunities to improve editorial templates, workflows, and operational processes to enhance efficiency and clarity. 
• Train and provide backup support guidance to other editorial assistants as needed to ensure continuity of operations.

WHAT YOU’LL POSSESS

• Bachelor’s degree required, preferably in biomedical sciences, English, communications, marketing, or a related field. 
• Minimum of 2–3 years of editorial office or scholarly publishing experience preferred. 
• Familiarity with peer review processes, academic publishing platforms (such as Editorial Manager. 
• Excellent written, verbal, and interpersonal communication skills. 
• Strong organizational skills with the ability to manage multiple priorities and deadlines. 
• High attention to detail and commitment to accuracy. 
• Ability to work independently with minimal supervision once trained. 
• Demonstrated professionalism and discretion in handling confidential information. 
• Strong computer proficiency, including Microsoft Office Suite, and online manuscript management systems. 
• Comfortable working in a fully remote environment with daily communication conducted primarily through email and online platforms.

WHAT WE OFFER

• Work/life Integration: Enjoy plenty of vacation time, sick leave, and holidays so you can recharge, regroup or reflect—and come back ready to tackle anything.
• Support for Your Health: We've got your back with top-notch medical, dental, and vision insurance plans for you and your loved ones.
• Peace of Mind: Rest easy knowing you're covered with life insurance and a 403(b) plan with matching company contributions to secure your future.
• Creative savings: Take advantage of flexible spending accounts to save on eligible healthcare and dependent care expenses.
• Easy Commuting: Reduce your stress with our commuter benefits program for transit and parking expenses.
• Support When You Need It: Access confidential counseling, support services, and resources through our Employee Assistance Program.
• A Chance to Spread the Word: Share the love and earn rewards by referring awesome folks to join our team.
• A Big Tent: We're all about creating a diverse and inclusive workplace where everyone feels valued, respected, and heard.
• Mission-Fueled Culture: Join a team that's passionate about making a difference and guided by values like integrity, compassion, and innovation.

EQUAL EMPLOYMENT OPPORTUNITY

At the National Kidney Foundation diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to kidney health and kidney disease prevention. It is the policy of NKF to provide equality of employment opportunity regardless of race, creed, color, qualified handicap or disability, national origin, religion, marital status, sexual orientation, age, gender, political affiliation or veteran status, or any other factor or reason prohibited by relevant local, state, and federal fair employment laws.

The Equal Employment Opportunity policy will apply to all employment practices of NKF, including, but not limited to, recruitment, hiring, promotion, training, compensation, benefits, layoffs, transfers, and discipline. Implementation of the Equal Employment Opportunity policy is the shared responsibility of NKF's management.

DISCLAIMER

The above statements describe the general nature and level of work being performed by people assigned to this position. They are not intended to be considered an exhaustive list of all responsibilities, duties, and skills required.