Director of Operations

About the Role

We are seeking an experienced, detail-oriented Director of Operations to ensure every part of the organization is running efficiently behind the scenes. Reporting directly to the Executive Director, this role owns the full spectrum of internal operations from finance and compliance to people operations and technology. You’d be a great fit if you’re the person who notices when a system is broken and fixes it before anyone asks and finds genuine satisfaction in building the infrastructure that lets others do their best work.

This is a remote position. The role includes occasional travel, and working hours are 10AM–6PM ET regardless of location. We are not currently registered to do business in all locations. In particular, we are not currently accepting applicants based in Florida, Hawaii, Missouri, and Texas due to regulatory considerations.

Position Responsibilities

Financial Management

• Oversee external accounting team and manage day-to-day financial operations including vendor payments, invoicing, and expense and revenue tracking.
• Own budget management and cash flow monitoring across the organization, providing regular reporting to leadership and team leaders, empowering them to manage their program expenses.
• Oversee annual audit and 990 filing processes, serving as the primary internal point of contact for external auditors and ensuring all financial reporting obligations are met.
• Run and oversee payroll processing, and manage payroll-related compliance (taxes, state registrations, benefits deductions).

Compliance and Legal Operations

• Monitor and ensure compliance across all organizational activities, outputs, and reporting obligations, including tracking and allocating shared expenses across entities with particular attention to IRS and campaign finance regulations.
• Own end-to-end contract management, including drafting, vendor negotiation, legal coordination, and terms review, ensuring all agreements are tracked, compliant, and protect the organization’s interests.
• Maintain corporate records, registrations, and filings in coordination with legal counsel.
• Oversee the organization’s insurance portfolio, including cyber, D&O, and general liability policies.

People Operations

• Oversee hiring, supporting hiring managers through all steps in recruitment and hiring processes.
• Lead onboarding and training for new staff, and manage off boarding with consistency and care.
• Maintain and improve HR policies, procedures, and documentation.
• Own organizational knowledge management — maintaining filing systems, internal documentation, and institutional resources, ensuring information is current, well-organized, and accessible to all staff.

Technology and AI

• Manage IT infrastructure, software licensing, and account provisioning/deprovisioning for staff.
• Own cybersecurity hygiene protocols and vendor relationships.
• Work on the organization’s AI adoption strategy in partnership with the Research & Development team, ensuring tools are evaluated, piloted, and scaled in compliance with cybersecurity standards and organizational policy.

Position Qualifications

• 6+ years of operations experience in a political, nonprofit, or advocacy organization
• Demonstrated experience managing financial operations, budgets, and multi-entity compliance, including campaign finance regulations
• Experience with nonprofit financial reporting, including 990 filings and audit processes
• Hands-on experience running payroll and managing multi-state compliance
• Strong command of HR processes across the full employee lifecycle
• Ability to manage IT vendors and uphold organizational cybersecurity protocols
• Comfort evaluating and implementing technology and AI tools in an organizational setting
• Interest in the intersection of AI, emerging technology, and democratic politics, and enthusiasm for helping a progressive organization navigate that landscape thoughtfully
• Experience with contract drafting, negotiation, and vendor management
• Exceptionally organized with strong attention to detail and the ability to manage competing priorities
• Discretion in handling confidential information
• Commitment to progressive values and the mission of Priorities USA

Compensation and Benefits

The budget for this position is $145,000–$175,000 commensurate with experience.

Priorities USA’s competitive benefits package includes 100% of medical, dental, and vision insurance premium covered for the employee and 75% for dependents, a 401K retirement plan with up to 4% employer match, an employer sponsored life insurance policy with a voluntary add on, paid holidays, and flexible PTO. Employees also have access to cybersecurity protection benefits.

Equal Opportunity Employer

People of color, women, people with disabilities, and veterans are strongly encouraged to apply. If you need an accommodation for a disability to apply to this position, please let us know by emailing peopleops@priorities.org.

Application Process Information

Applications will be accepted until the position is filled. Applications should include a resume and cover letter. The hiring process for selected candidates will consist of two interviews and a candidate exercise. This will be a quick process, with a target start date before July. 

Priorities USA uses an applicant tracking system that may use automated tools to organize applications. All hiring decisions are made by our team.

This is a cycle based position, ending at the end of 2026.