Employment Duration: 3 months (w/ potential for extension)
Note: This position is fully remote.
UCSF is seeking a detail-oriented Data Cleanup Specialist to support the Research Gateway Grants & Agreements Implementation Project. This temporary position will focus on reviewing, correcting, and validating existing data to support the transition from UCSF's legacy iRIS eProposal and CACTAS systems to the Huron Research Suite Grants and Agreements applications, including the migration and/or archival of historical records.
The Data Cleanup Specialist will perform structured, high-volume data entry, record maintenance, and quality assurance activities using Microsoft Excel, system-generated reports, and database-based applications. Responsibilities include identifying discrepancies, updating records according to established procedures, tracking completed work, and ensuring data accuracy and consistency.
The ideal candidate is highly organized, detail-oriented, and comfortable working independently on repetitive, data-intensive tasks. Prior experience with research proposals, sponsored research, or agreements is not required.
Key Responsibilities:
- Review reports, spreadsheets, and system records to identify data requiring cleanup, correction, or completion.
- Perform high-volume data entry, record updates, and maintenance in existing proposal and agreements systems.
- Apply documented business rules, established procedures, and detailed instructions to ensure accurate and consistent data updates.
- Compare information across spreadsheets, reports, and database records to identify discrepancies, missing information, and inconsistencies.
- Validate the accuracy and completeness of updated records through initial quality checks.
- Maintain organized tracking logs and documentation of completed updates, outstanding records, and identified issues.
- Identify and escalate unclear, inconsistent, or unresolved records to the designated project or business contact.
- Participate in quality assurance reviews to verify completed work and address identified discrepancies.
- Correct errors identified during quality assurance reviews and incorporate feedback to improve subsequent work.
- Provide regular progress updates regarding completed records, outstanding tasks, and issues requiring resolution.
- Follow established procedures for handling institutional and research-related information.
Responsibilities
N/A
Qualifications
Required Qualifications:
- Strong attention to detail and demonstrated ability to perform accurate data entry and data cleanup.
- Proficiency with Microsoft Excel, including sorting, filtering, searching, and working with structured datasets.
- Experience entering, reviewing, or maintaining information in databases or enterprise systems.
- Ability to follow detailed written procedures and apply defined data rules consistently.
- Ability to compare information across multiple sources and recognize discrepancies.
- Strong organizational skills and ability to track progress across a large number of records.
- Ability to work independently while knowing when to escalate questions or exceptions.
- Ability to incorporate feedback from quality assurance reviews and make corrections efficiently.
Preferred Qualifications:
- Bachelor's degree in related area and or equivalent experience / training.
- Previous experience with data cleanup, data migration preparation, data validation, records management, or similar work.
- Experience in a compliance driven requirement or research admin environment
- Experience working with large Excel spreadsheets or reports generated from databases.
- Experience working in an administrative, higher education, healthcare, research, or other complex organizational environment is helpful but not required.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as
our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available
here.
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Salary Information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
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