The Contracts Supervisor manages administrative support functions including processing purchase orders, reviewing invoices, and tracking equipment deliveries. They also maintain data accuracy within systems and coordinate facility repair needs with maintenance teams and project managers.
Assesses emails, photographs, and construction documents to identify equipment or parts that need to be ordered
Reviews quotes, purchase orders, and warehouse shipping logs, across multiple systems
Prepares purchase orders and reviews invoices
Tracks and communicates deliveries
Develops and maintains reports used for various departments using collected data. This will be done within the systems as well as manual data entry as needed
Communicates with store and Field Operations Team, Territory Service Managers, Service Technicians, Project Managers, and third part service providers
Works closely with Florida Division Facilities Specialist to maintain Nuvolo data accuracy
Assists in identifying facility repair needs and coordinates with respective maintenance team and Facilities Director
Monitors project and program expenditures
Works closely with Enterprise Accounting, Fixed Assets and Division Finance Teams
All other job duties as necessary
FACILITIES CONTRACT SUPERVISOR QUALIFICATIONS:
Attention to detail and accuracy is paramount for this role
Critical thinker with strong analytical skills
Ability to not only see the result but to understand how things work and how the result was achieved
Resourceful, creative and works with a sense of urgency
Self-starter that learns quickly and can navigate a fast-paced environment but not afraid to ask questions or ask for help
Takes ownership of a process while looking for ways to scale and improve the process as the company changes
Excellent inter-personal skills with the ability to collaborate and build meaningful internal and external relationships to help drive results
Strong mathematical and analytical skills
Ability to work under pressure and strict deadlines
High degree of motivation and passion
Excellent business communication and presentation skills
Lives our Company values: One Team, Do the Right Thing, Takes Ownership, Play to Win
Circle K is an Equal Opportunity Employer. The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.
Click below to review information about our company's use of the federal E-Verify program to check work eligibility:
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