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AI Summary
The Conflicts Analyst oversees and executes the conflicts process for new matters and employees, ensuring potential risks are identified and resolved. They are responsible for performing research, managing intake forms, and maintaining the firm's matter management system.
Conflicts Analyst:
Mullen Coughlin is a highly successful, fast growing multi-country niche law firm focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigations, single-plaintiff and class action litigation, and compliance. Committed to the rapid incident response to incoming client calls, we thrive in a high energy, close-knit, and upbeat office culture. The Firm pays very competitively in the market and offers a full benefit package, including accrued time off, paid maternity and paternity leave, and a generous 401(k) program. At it's headquarters office, located at 426 West Lancaster Ave, Devon, PA, Mullen Coughlin's home office is over fifty-six thousand square feet, boasting the latest in technology and security, accommodating the projected continued growth of the firm, and providing all Mullen Coughlin employees access to amenities and resources to further their professional career, as well as their health and well-being.
Reporting to the General Counsel and working closely with the Intake Team, the Conflicts Analyst will oversee and execute the conflicts process as it pertains to new matters and employees at Mullen Coughlin and assist in opening new matters using the firm’s matter management system. This position is open to remote candidates, with a preference for location on the West Coast.
Sampling of Essential Job Functions:
- Gathers information for verification of entity and party information including corporate affiliate research using a variety of resources.
- Process requests for conflicts searches, perform necessary research, and complete business intake forms.
- Identify potential risk, communicate potential resolution, and secure the necessary approvals for resolution.
- Work with intake specialists and other team members to address time-sensitive issues.
- Communicate with clients to obtain conflict waivers, managing follow-up as required.
- Analyze and summarize conflict reports, escalate ethical conflicts and unresolved issues to Conflicts Committee, and resolve potential conflicts of interest.
- Enter data into firm’s matter management system.
- Clear conflicts which don’t exceed the analyst’s established authority.
- Provides preliminary guidance and analysis for use in resolving potential issues and escalated conflicts.
- Supports risk management and quality assurance efforts with the maintenance of databases and files.
- Coordinate responses to complex client and matter information requests from a variety of internal customers.
- Reconcile potentially adverse contacts maintained in the Firm’s database(s).
- Assist in the development and training of other employees.
- Assist in the opening of new matters in the matter management system.
- Communicate with external parties as part of the intake process.
- Calendar management and call scheduling for internal and external parties.
- Other tasks as reasonably assigned.
Desired Qualifications, Skills, and Experience:
- J.D. or Paralegal with conflicts experience preferred.
- Three (3) or more years’ experience working with conflicts and conflicts databases in a law firm setting.
- Strong judgment, and decision-making skills to be able to identify potential issues associated with new business/new employees.
- Meticulous attention to detail with a proven ability to prioritize and multitask with competing deadlines.
- Ability to recognize patterns of information that require in-depth review.
- The ability to apply critical thinking in evaluating different conflicts scenarios or outcomes and be adaptable to changes in the procedures or direction.
- Collaborative, responsive mindset.
- Professional demeanor with the ability to interact with attorneys, administration, management, and staff.
- Excellent organizational, time management and communication skills.
- Knowledge of corporate business structures, corporate family trees and affiliations.
- Proficient in requisite office technology (i.e. MS Office, case management systems, etc.).
To apply, please use the application link to submit a resume and a cover letter through our online portal.
Mullen Coughlin is an Equal Opportunity Employer and offers competitive salary.
Mullen Coughlin is not accepting resumes from search firms for this position.
Relocation assistance is not provided for this position.
Mullen Coughlin is not accepting resumes from search firms for this position.
Relocation assistance is not provided for this position.
Applicant must be authorized to work in the United States of America.
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