Conference Chair

The Conference Chair serves as the primary leader and visionary for the Hands Up
Conference, responsible for overseeing all aspects of planning, coordination, and
execution. The Chair ensures the conference achieves its mission, delivers a high-
quality experience for all attendees, and upholds the values and goals of the
organization.

Job Duties & Responsibilities

Leadership & Strategy
• Provide overall vision and strategic direction for the conference
• Set goals, timelines, and priorities for the planning committee
• Serve as the primary decision-maker and point of escalation for conference-
related matters
• Represent the Hands Up Conference to external stakeholders, sponsors, and the
public
Committee Oversight
• Recruit, appoint, and lead subcommittee chairs (e.g., programming, logistics,
marketing, sponsorship, volunteers)
• Facilitate regular planning meetings and maintain momentum across all teams
• Ensure accountability and follow-through on all committee deliverables
• Mediate conflicts and resolve challenges within the planning team
Program Development
• Collaborate with the programming committee to develop a relevant, engaging,
and impactful conference agenda
• Review and approve keynote speakers, session topics, and workshop facilitators
• Ensure all content aligns with the mission and theme of the Hands Up
Conference
Financial Oversight
• Work with the treasurer or finance team to develop and manage the conference
budget
• Approve major expenditures and monitor financial performance
• Support sponsorship and fundraising efforts as needed
Stakeholder & Community Relations
• Build and maintain relationships with sponsors, partners, vendors, and
community organizations
• Serve as the official spokesperson and ambassador for the conference
• Engage with past, present, and prospective attendees to gather feedback and
build excitement
Event Execution
• Oversee on-site operations and serve as the primary point of contact during the
event
• Welcome attendees, open and/or close the conference, and make key
announcements
• Ensure a safe, inclusive, and welcoming environment for all participants
• Conduct a post-conference debrief and lead an evaluation of successes and
areas for improvement
Administrative Responsibilities
• Maintain accurate records of meetings, decisions, and key documents
• Ensure compliance with organizational policies and applicable regulations
• Submit a final post-conference report to the governing board or organization
leadership
Qualifications
• Demonstrated experience in event planning, project management, or conference
leadership
• Strong organizational, communication, and interpersonal skills
• Ability to lead and motivate a diverse volunteer or professional team
• Passion for the mission and values of the Hands Up Conference
• Availability to commit sufficient time during the planning period and throughout
the event
Term & Commitment
• Term length as defined by the organization (e.g., one conference cycle)
• Estimated time commitment: varies by phase, with increased hours as the event
approaches