Clinical Trial Budget Specialist

What You'll Do:

• May assist Business Development Operations and Clinical Trial Operations Management with the development of site budgets for Requests for Proposals (RFPs)
• In consultation with Director, Clinical Project Management & Site Budget/Payment Services or Clinical Project Managers, assists in preparation of overall site budget templates and payment schedules for awarded global trials
• Support or Manage budget review and negotiation during site start-up for assigned trials
• Support or Manage budget review and re-negotiation for trial changes and protocol amendments
• Collaborate with Clinical Systems to set up and manage the site payment process in the appropriate system (e.g., Medidata CTMS)
• Oversee study-level and site-level payments to ensure accuracy and timeliness
• Review and verify applicable data reports for processing of trial subject milestone payments, per scope and contractual agreements
• Manage the receipt, review, and processing of site and vendor invoices
• Prepare all payment requests and collaborate with CTI Finance to ensure timely site payment and that appropriate payment information is received by sites
• Track and/or communicate with trial sites regarding site budget negotiation, invoice corrections/clarifications, and status of site payments
• Track and/or communicate with trial Sponsors regarding budget and payment parameters, status of site negotiations and communications, pass-through costs, and addresses any Sponsor site budget or site payment-related inquiries 
• Prepare reports for Finance Department about payments, outstanding invoices, or forecasts for sites payments
• Collaborate with Finance to address any Sponsor inquiries related to Sunshine Act reporting or the provision of additional financial projections  
• Provide support to other CTI associates engaged in budget negotiation and/or site payment related activities

Manage site payments process

• Perform in study-level (authorities and translations) and site-level payments.
• Check availability of patient visits by CTI EDC systems or by checks with the CRA, availability of related data entries and source data verifications as a trigger to start site payments request process.
• Prepare and generate payment requests.
• Receive, review and process site and vendor invoices.
• Perform processing of incoming invoices based on invoice request forms.
• Process pass through or additional costs outside the parameters of the contracted budget (e.g. subjects travel expenses, additional equipment or medication).
• Review payment status in Medidata system.
• File necessary documents on SharePoint and the hard copies in folders.
• Update payment status in payment tracker.
• Review and verify applicable data reports for processing of trial subject milestone payments, per scope and contracts
• Provides appropriate project payment tracking using computer-assisted programs and ensures timely entry of project information.
• Assist to collect documentation to prepare a report with all required payment documentation for final funds transfer.

What You'll Bring:

• Bachelor’s degree in  finance/ budgeting or allied health fields such as nursing, pharmacy, or health / natural science or an equivalent combination of education and relevant work experience
• Commercial education or similar background
• Fluent in English

About CTI

• Advance Your Career

We invest in your professional growth. Our structured mentoring program, leadership development courses, and dedicated training department provide the support you need to excel. We also encourage ongoing education to help you achieve your professional goals.

• Join an Award-Winning Team – Join a global team spanning 60 countries, recognized for its award-winning culture that prioritizes people. We support your work-life balance with hybrid work opportunities. Through our CTI Cares program, you’ll have opportunities to give back to your community and the world.
• Make a Lasting Impact 

At CTI, your work directly contributes to advancing medicine. You’ll play a vital role in developing life-changing treatments for patients with chronic and critical illnesses. Together, we move medicine forward, making a difference for those who need it most.

Important Note

In light of recent increase in hiring scams, if you're selected to move onto the next phase of our hiring process, a member of our team will reach out to you directly from an @ctifacts.com email address to guide you through our interview process. Please ensure you are applying for jobs directly on our website (www.ctifacts.com) or from our verified LinkedIn page.

Please Note

• We will never communicate with you via Microsoft Teams or text message
• We will never ask for your bank account information at any point during the recruitment process